Team Administrator

The Children, Families and Lifelong Learning Directorate provides a range of specialist services to children and young people. Much of this work requires close working with key stakeholders (parents/ carers, schools, health services, police and voluntary organisations). In this role you will undertake a variety of administrative tasks essential to the smooth running of the Children's Service teams, working collaboratively with team members to provide a high quality and efficient support to the Service's overall aim to improve outcomes for children. You will be responsible for running a busy and fast paced duty desk, dealing with enquiries and last-minute changes via a dedicated e-mail box. You will organise safeguarding multiagency meetings and will build relationships and liaise with professionals within safeguarding, social care and other agencies. You will have the responsibility of keeping track of sometimes highly confidential information relating to our residents and using this information to update and maintain accurate spreadsheets and databases. Additionally, you will help coordinate meeting invitations within strict timescales and deadlines, being flexible to accommodate for changes and requests from those who will be attending the meeting.

• Highly organised and proactive, able to set priorities, take responsibility and meet deadlines
• Strong interpersonal skills with clear, confident written and verbal communication
• Experience handling confidential information in a customer focused, fast paced environment
• Proven administration experience in a busy office, working effectively within procedures and as part of a team
• Confident IT user with strong Microsoft Office skills and a commitment to ongoing professional development
As part of the application process, you will be asked to answer the following questions along with uploading your CV:
• Please outline your administration experience.
• Please tell us about your administration skills, focusing on IT and databases.
• Please describe and give examples of how you maintain good customer service.
• Please evidence using examples, your ability to work with competing priorities to meet tight deadlines.
  
  The starting salary for this position is £28,546 per annum based on a 36-hour working week.
If you are looking for a new challenge within a fast-paced administrative team in a Social Care setting and you are someone who loves to continually improve and learn new skills - we want to hear from you! This varied and interesting role will be based in our Woking office within our exemplary business support service. The role is offered on a hybrid-working basis with the expectation that you will be in the office at least two days a week. Please note that you will be required to work from our Reigate office until the role moves to Woking which will be at some point between November 2026 and March 2027 as part of our Local Government Reorganisation. Our Offer to You
• 26 days' holiday, rising to 28 days after 2 years' service and 31 days after 5 years' service (prorated for part time staff)
• Option to buy up to 10 days of additional annual leave
• A generous local government salary related pension
• Up to 5 days of carer's leave and 2 paid volunteering days per year
• Paternity, adoption and dependents leave
• An Employee Assistance Programme (EAP) to support health and wellbeing
• Learning and development hub where you can access a wealth of resources
• Wellbeing and lifestyle discounts including gym, travel, and shopping
• A chance to make a real difference to the lives of our residents.