Team Administrator

We are recruiting for a Team Administrator for a large Community Mental Health Recovery Service. You will be one of the first points of contact for telephone calls and people coming into the service., Receive and process referrals to the relevant clinician and system(s) .Process discharge paperwork and update system(s) accordingly.Type all letters dictated or provided by the team.Book appointments on the patient record system.Take minutes at team meetings and transcribe accurately.Answer telephone calls and relay any messages in a timely manner.General administrative tasks such as typing, copying, scanning, printing, laminating etc.Provide support to team members in setting up rooms for meetings.Check and book rooms for other team members upon request.Scanning documents for uploading to patient record system.Receive and respond to e-mails in an appropriate manner, forwarding where necessary.Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department .Arranging clinic appointments.Keep up to date with statutory and mandatory training.

The role is predominantly being a receptionist, working with all members of the clinical team including Psychiatrists, Psychologists, Community Psychiatric Nurses, Social Workers and Occupational Therapists. We run several busy clinics a week and reception plays a vital role in their smooth running. You will need to possess good telephone skills, excellent communication and organisational skills, be IT literate, and able to multi-task.

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.