Site Administrator / Document Controller

GRAHAM is looking for an experienced Site Administrator / Document Controller to join our team on an exciting major project in York. In this fully site based role, you will be providing vital support to the site team and help build strong working relationships across the wider project and division. Our Site Administrators / Document Controllers play a key role in keeping operations running smoothly, handling essential day-to-day tasks and providing dedicated administrative support. We're looking for someone with excellent interpersonal skills, confident communication abilities, and the flexibility to thrive in a fast-paced environment where multitasking is essential. While this role is initially based on a project in York, future opportunities may support projects across North Yorkshire and the North East of England, offering long-term career development within the region. The Site Administrator/ Document Controller will:

• Provide clerical support to the Project team, including supporting with Contractual correspondence.
• Assist with the development and maintenance of filing and administrative systems.
• General management of documents on ViewPoint or similar EDS (Electronic Document Storage)
• Management and control of all project-related documents, including drawings, specifications, and reports on EDS
• Prepare and maintain document templates and standards (inc reports).
• Printing, copying and scanning of documentation (inc handover info)
• Production and printing of reports and associated information for Meetings.
• Facilitate meetings (both Internal and External).
• Management of correspondence - incoming and outgoing (Post)
• Take and record messages accurately.
• Generate weekly document trackers to inform team of new / changed documents
• Assist with compiling Operations & Maintenance / Health and Safety File
• Assist with collating and presenting BREEAM (Building Research Establishment Environmental Assessment Method) evidence
• Record Time sheets for weekly paid GRAHAM operatives, This job description is intended to give the post holder an appreciation of the role envisaged for the Site Administrator / Document Controller and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Why Join GRAHAM?
• Join a dynamic and supportive team delivering exciting, high-impact projects.
• Enjoy great benefits and plenty of opportunities for professional growth.
• Work with a company that champions quality, innovation, and continuous improvement.
Our Commitment: At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
• Email:
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  Must have solid previous experience in a similar administrative role
• Strong IT skills, including Microsoft Office suite
• Experience of Document Management Systems - ideally previous use / knowledge of ViewPoint for Projects or similar EDS platforms
• Demonstrate ability to work on own initiative
• Demonstrate strong communication skills
• An excellent telephone manner, with great interpersonal skills
Desirable
• Knowledge and/or experience of the Construction Industry