Senior IT Asset and Procurement Administrator

The IT Asset & Procurement Administrator plays a pivotal role in ensuring the effective management of IT assets and procurement processes within United Living Group. By maintaining accurate inventory records, managing vendor relationships, and overseeing the technology budget, this role supports the overall efficiency and governance of the IT department. This comprehensive role profile provides potential candidates with a clear understanding of the responsibilities and expectations associated with this critical position. Tasks IT Asset Management:

• Develop and implement processes for tracking and managing IT assets throughout their lifecycle, from acquisition to disposal.
• Maintain an accurate and up-to-date inventory of all IT assets, including hardware, software, and licenses.
• Ensure compliance with company policies and regulatory requirements related to IT asset management.
• Conduct regular audits of IT assets to verify accuracy and completeness of inventory records.
• Manage the deployment, transfer, and retirement of IT assets in collaboration with other IT team members.
• Establish and maintain a core equipment list of technology provided as standard to new starters, ensuring consistency and efficiency in the onboarding process.
Technology Procurement:
• Develop and manage end-to-end procurement processes for IT resources, including hardware, software, and services.
• Identify and evaluate potential vendors, negotiate contracts, and establish strong vendor relationships to ensure the best value for the company.
• Create and maintain a comprehensive database of approved vendors and procurement agreements.
• Monitor and manage vendor performance, addressing any issues or concerns that arise.
• Ensure timely and cost-effective procurement of IT resources to support the company's operational needs.
Contract and Vendor Management:
• Manage and administer contracts with vendors, ensuring compliance with contract terms and conditions.
• Track contract expirations and renewals, coordinating with vendors and internal stakeholders as needed.
• Resolve any disputes or issues related to vendor performance or contract compliance.
• Maintain accurate records of all contracts and related documentation.
Financial Management:
• Oversee the technology budget, ensuring alignment with company goals and objectives.
• Monitor and report on budget performance, identifying any variances and taking corrective action as needed.
• Reconcile Purchase Orders, Goods Receipts, and Purchase Invoices to ensure accuracy and compliance with company policies.
• Work closely with the finance team to ensure timely processing of invoices and payments.
• Assist in the preparation of financial reports and forecasts related to IT procurement and asset management.
  
  Proven experience in IT asset management, procurement, or a related role.
• Strong understanding of IT asset lifecycle management and procurement processes.
• Excellent organisational and project management skills, with the ability to manage multiple tasks and priorities simultaneously.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Effective communication and interpersonal skills, with the ability to build and maintain positive relationships with vendors and internal stakeholders.
• Proficiency in using asset management and procurement software tools.
• Knowledge of financial management principles and practices, including budget management and reconciliation processes.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• UK Driving license
  
  26 days holiday plus bank holidays
• Bike to work scheme
• Company pension
• Life insurance
• Private medical insurance
• Wellness programmes
United Living