The Role

To provide administrative support for the SENCo in their role of ensuring the Academy is compliant with the SEND Code of Practice and meets the needs of students on the Academy SEND register and Provision map.

Key Responsibilities

SEND Administration

Prepare all statutory paperwork for SEND reviews and statement procedures

Maintain the SEND register and records of support for students

Maintain any documentation required for the access of, and management of resources for SEND students

Maintain student data and records relating to SEND provision

Coordinate exam requirements, access arrangements and support for internal & public exams

Provide all admin support for the effective operation of the Ark provision mapping process

Develop administrative systems and tools to improve the delivery of SEND support

Liaise with external agencies and parents

Administrative Support

To meet and greet visitors, displaying due courtesy and tact.

To be the first point of call in the SEND office, for visitors, staff and students

To set up and maintain efficient and effective systems for filing and organising correspondence, in liaison with SENCO's, ensuring discretion and respecting confidentiality

To support calendar and diary management.

To produce letters, reports and documents, including confidential papers

To deal with all phone calls and personal enquiries efficiently, effectively and professionally

To arrange and assist with meetings as requested, including booking rooms, providing refreshments, preparation of materials and minute taking, in order to ensure their timeliness and smooth-running

To communicate and liaise with staff, students, parents, governors, Ark Schools staff, members of the local community and other external parties as appropriate

Other

First Aid.

Actively promote the safety and welfare of our children and young people

Ensure compliance with Ark's data protection rules and procedures

Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy

Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required

Support with other school activities, invigilation and enrichment, when required.

Notes

All new staff will be subject to a probation period of six months (which may, in certain circumstances, be extended by up to 10 weeks). The probation period is a trial period, to enable the assessment of an employee's suitability for the job for which he or she has been employed. It provides the school with the opportunity to monitor and review the performance of new staff in relation to various areas, and also in terms of their commitment to safeguarding and relationships with students.

No job description can be fully comprehensive, and from time to time the successful candidate may have to undertake other professional duties as directed by the Principal/Senior Leadership Team/Line Manager.