School Fees Manager & Registrar

more inclusive than many independent schools, more than 10% of pupils in a typical Sixth Form year group come from socially disadvantaged backgrounds and the School is committed to widening access still further.Job DescriptionKey ResponsibilitiesFees Billing & Parent AccountsManage the termly billing cycle for tuition fees and extras (e.g. clubs, trips, transport)Produce and issue interim bills as requiredMaintain accurate billing data and ensure reconciliation and audit trail integrityAdminister deposit payments and refundsMaintain and apply fee remissions, scholarships and bursaries accuratelyAct as the primary point of contact for parental fee queries, resolving issues promptly and professionallyWork with the Bursar to review and improve billing processes and controlsManagement of the Pupil RegisterMaintain the school's official pupil register, ensuring accuracy at all timesProcess joiners and leavers, ensuring correct data entry and system updatesEnsure compliance with Independent
School Standards / safeguarding-related reporting obligationsLiaise closely with Admissions, HR and Academic teams to ensure alignment of recordsBursaries & Means-Tested SupportAdminister the annual review process for means-tested bursaries and scholarshipsManage communication with families with professionalism, discretion and sensitivityMaintain accurate records of awards and supporting documentationSupport assessment and re-assessment processes alongside the BursarSystems & Process ImprovementMaintain and develop the effective use of School MIS (e.g. SIMS / iSAMS) and Finance/billing systemsIdentify opportunities to:Improve efficiencyReduce manual processesEnhance reporting and data qualitySupport integration between admissions, finance and pupil systemsLiaison for Home to School transport contractSupport the School's transport provider to plan the day-to-day operation of the School's coach services, adapting to changes in pupil or school requirementsAct as a point of liaison
between parents and the transport provider, ensuring clear communication of arrangements and expectationsThe Successful ApplicantPerson SpecificationEssential Experience & SkillsCustomer Service & CommunicationExcellent written and verbal communication skillsConfident and professional when dealing with parentsStrong customer service mindset, including handling sensitive or complex queriesOrganisation & Attention to DetailExceptional accuracy and attention to detailAbility to manage multiple deadlines and competing prioritiesStrong organisational and time management skillsProcess & SystemsExperience of working in a process-driven administrative or finance environmentAbility to manage and improve processesStrong IT skills, including Excel and Databases/ MIS systemsInterest in systems development and efficiency improvementsProblem Solving & InitiativeAbility to identify issues and resolve them independentlyProactive approach to improving ways of workingConfidentiality

& ProfessionalismHigh level of discretion, particularly in financial and pupil mattersAbility to handle sensitive information appropriatelyDesirableExperience in a school or education settingFamiliarity with school MIS systems (e.g. SIMS, iSAMS)Experience of:Fees billingAdmissions or registrar functionsBursary or financial support administrationWhat's on OfferTerm time salary (£40,000-£45,000). FTE of £45,400-£51,075)Location: Colfe's School, London, SE12Hybrid: 5 days on site: 9am-5pm plus 6 weeks during the school holidayThe recruitment process will require all applicants to complete an application form, which Daniel will send you, accompanied by a letter of application, current CV and details of two referees, who will be contacted prior to interview, in accordance with the School's Safer Recruitment procedures.The applications should be submitted through the advert directly. The deadline for applications is Friday 19th June. Colfe's School is committed to
safeguarding and promoting the welfare of children. All applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure & Barring Service.TPBN1_UKTJ

Excellent fees and billing role within a leading School.Brilliant environment, development and learning on offer.About Our ClientThis organisation operates within the not-for-profit sector and is committed to making a positive impact in its field. Colfe's is one of London's oldest schools. It takes its name from Reverend Abraham Colfe, Vicar of Lewisham, who re-founded the school in 1652. In his will, he entrusted the care of the School to the Leathersellers' Livery Company, which governs the school to this day. A former grammar school, Colfe's is a fully co-educational day school with over 1300 pupils in all from ages 3 to 18. Colfe's is a welcoming environment with a deep feeling of community pride among its students, parents, staff and alumni. Academic standards are high: students perform well with many going on to top universities. Excellent pastoral care gives pupils the tools they need to learn and to live, supporting them at school and preparing them for life beyond.Colfe's is