Research & Development Administrator

The post holder will play a key role in the administration support of research and development activities and be involved in study set-up activities including the review of costings and contracts, accurate data recording, reporting, review of activity and supporting LHCH site Team Leaders & Delivery Team in managing the research portfolio.,

• Responsible for collating regulatory approval and essential documentation ensuring Research Governance Framework standards.
• Generate and finalise appropriate documents required for study set up.
• Maintain and assist with validation and searches of databases.
• To ensure accurate data is uploaded to Edge database and be a first point of contact for administrators with the Trust.
• Provide admin support to other research set up team members to ensure all research set up activities are preformed effectively and efficiently within RD&I.
• Be a first point of contact for internal and external researchers and sponsors. Liaising effectively with all members of the multi-disciplinary team regarding complex information relating to research studies, reporting, databases or validation.
• Maintaining close links with staff and responding promptly to requests for missing and outstanding data.
• Using multiple methods of communication whilst ensuring audit trails for future inspection.
• Assist all RD&I managers with the administration of the directorate.
• Having a flexible approach to work timings in order to attend essential meetings.
• Resolving most queries independently and referring to the most appropriate member of staff.
• Resolve any missing, incomplete or contradictory data to ensure a clean, accurate and complete data set is held in paper and electronic format.
• Creation and maintenance of electronic study files to include analysis of criteria, outcomes and feedback., 1. Be responsible for administration of study amendments, excluding contract negotiation.
2. Be responsible for study registration in line with study set up SOP's. 3. Check end of study details have been updated when in receipt of information. 4. When nurses leave, ensure they are removed from all studies. 5. Collect and record on the edge database information in respect of research projects being undertaken within the Trust. 6. Ensure JRO template is used on Edge and documents are in the correct folders. 7. Provide administrative support to research set up team members to ensure all activities are performed effectively and efficiently within the RD&I. This will include dealing with correspondence, filing and distribution of documents. 8. General office duties including, but not limited to dealing with general enquiries and acting as first point of contact for the department. 9. Any other duties as prescribed by the RD&I Deputy Director. Co-ordination and communication The post holder will work as part of the RD&I team under the supervision of senior managers. They will liaise closely with other members of the team and will be expected to display initiative in supporting the team and assisting in the work of the department. The post holder is expected to maintain good communications and working relationships with a range of individuals, groups and organisations, both internally and external to the Trust. 1., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

The post holder must possess excellent communication skills, ability to work on their own initiative as well as working in a team environment. They must have a flexible approach to work and good organisational skills.,
• Degree or equivalent knowledge, The ability to work effectively with senior clinical and academic staff
• Demonstrable experience of administrative working and procedures
• Using relevant electronic systems to extract information into usable report formats
• Able to pay attention to detail
• Ability to analyse complex information, interpret and/or present in a clear, comprehensive format
Desirable criteria
• Comprehensive IT skills including word, excel, access, powerpoint, internet and any relevant computer packages
• Experience of managing information systems
• Understanding of professional statistical issues
• Experience of data entry and validation techniques and the ability to develop and maintain databases
• Relevant experience working in the health service and research environment
• Awareness of the standards of ICH-GCP guidelines and the Research Governance Framework
• Knowledge of medical terminology, Team player with the ability to multi-task, be decisive and use own judgement, Excellent organisational skills
• Excellent communication skills, both written and verbal, with the ability to draft minutes and meeting agendas
• Able to work under pressure, meet deadlines and manage own work priority
• Highly professional approach to work, in particular in dealing with confidential information
• Effective time management skills, Demonstrable relevant experience in a demanding office environment
• Evidence of an ability to prioritise, manage time effectively and meet tight deadlines
• Willingness and ability to work in a flexible manner to change priorities
• Work/travel between NHS sites, Well motivated with evidence of an ability to work without direct supervision and to use own initiative
• Ability to exercise independence and judgement in the arrangement of administrative work across a complex organisational structure, albeit within laid down policy and procedures, Excellent communication and interpersonal skills
• Ability to develop and maintain excellent working relationships with all levels of staff
  
  As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community. We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics. Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role. Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months' of their 18^th birthday. The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £26.50 (standard disclosure) or £54.50 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.