Research Administrator

If you have an interest in helping shape the future of healthcare within the NHS, a fantastic opportunity has arisen within the team to join the Tees Valley Research Alliance (TVRA), a shared R&D service for North Tees & Hartlepool NHS Foundation Trust and South Tees Hospitals NHS Foundation Trust. The post is formally hosted by North Tees & Hartlepool NHS Foundation Trust but the post holder will support both trusts in the TVRA and could be based at either of these locations.
The post holder will be responsible for the administration and delivery of systems to support the approvals process for research studies in line with the UK Policy Framework and HRA processes., To be the first point of contact for researchers, answer queries from researchers promptly and efficiently, acknowledge all communication, and ensuring efficient flow of information.
Maintain log of research studies, document ideal start date deadlines, and process modifications.
The post holder will ensure that clear communication pathways are established to facilitate R&D processes and to promote the work of R&D., Responsible for the day-to-day management of the research studies log using the Cognito database.
Responsible for the day-to-day management of the TVRA email inbox
Input and management of all research studies onto the LPMS database
Provide daily support to the TVRA Research Facilitators as part of the study set up process
Hold administrator level user access to the LPMS database including regular audit of user access levels
Provide training sessions for all staff using the LPMS database
Manage site shared drive and HUB for all research studies (including document version control)
Record and monitor upcoming deadlines for projects
Responsible for all study amendment processing following HRA guidelines and deadlines
Issue Letters of Access for both NHS and Non-NHS employees which includes person verification
Administer all research study contracts (2 sites) from review by the set-up team to completion (including contract amendments)
Regularly review the LPMS database to ensure that all members of research study teams are GCP compliant, logging their certification and escalating outstanding training
Forward information to other R&D teams within the TVRA - in particular the local study set-up team, research team leads and clinical support services, so they can advise on local capacity to deliver research. Ensure efficient and timely communication with non-R&D stakeholders too and that all relevant departments are informed of activities
Work with the Research Governance Manager and colleagues to establish and maintain effective systems of recording and storing research project data on the LPMS database.
To fully utilise the R&D databases' capabilities; remaining up to date with central updates, implementing changes as required and submitting timely reports as necessary. Maintain and update the R&D databases, making suggestions on how to improve the system for better data recording. Input consistent and accurate data as part of approval processes.
Maintain an efficient electronic filing system of research applications.
Work with the Deputy Research Governance Manager and colleagues to ensure delivery of administrative processes in timely manner.
Work with the Deputy Research Governance Manager and colleagues to ensure timely and accurate reporting to funding bodies and regulators
Important - Once sufficient applications have been received this vacancy may close early.
Disclosure and Barring Checks (DBS)
It is the policy of North Tees and Hartlepool NHS Foundation Trust, that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust. The DBs check will be undertaken during the pre-employment check screening., We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here:Skilled Worker visa: Your job - GOV.UK (www.gov.uk)
and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)
Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.
Armed Forces Covenant
As a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly.
We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.
Further Important Information
Please check your email on a regular basis for updates on your application. If you are shortlisted for interview, you will be invited to email via this method.
Please ensure you read the 'Guidance Notes for Applicants' document attached to this advert before completing and submitting your application.

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.
At North Tees & Hartlepool NHS Foundation Trust, we want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.

Please note the essential qualifications required for the post are outlined within the Person Specification. You are required to provide original evidence of the necessary qualifications for the post at interview should you be shortlisted. You will also be required to provide original copies as part of the pre-employment check screening.
New Starters - Probationary Period
For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).
Employment References
As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.
Working Hours
If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.
Equality, Diversity and Inclusion
Everything we do is shaped by our values: Respect, Support, and Collaborate.
At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique.