Registry Administrator, 22 hours per week, Permanent

Salary not available. View on company website.

DARLINGTON COLLEGE, Pierremont, Darlington

Full time
Permanent
Onsite working

Posted 2 days ago, 21 Aug | Get your application in today.

Closing date: Closing date not specified

Job ref: ae09925a4c8046dca6d0d5918d51a3b9

Location ref: Pierremont, Darlington

DARLINGTON COLLEGE

Full Job Description

Create and maintain accurate data relating to all aspects of individual learners' personal details, enrolment, and examinations.
Maintain a clear and auditable trail for all learner-related records.
Contribute to a professional, effective, and customer focused Registry service.
Adhere to all College systems, processes, and quality standards.
Support the effective operation and administration of the Registry and Exams team.
Process and validate data relating to student achievement across the College.
Support the development of systems and procedures to ensure consistent and efficient achievement recording, timetabling, and register management.
Implement processes for data collection and maintenance to support quality improvement.
Update the student records system with online test results following examination completion.
Maintain accurate learner personal details in line with ILR requirements.
Provide guidance to curriculum staff on awarding organisation rules, regulations, and processes.
Maintain up-to-date knowledge of funding rules and eligibility criteria across relevant Combined Authorities, providing guidance and advice to curriculum and management teams to ensure accurate learner funding claims and compliance.
Respond professionally and efficiently to enquiries from internal and external stakeholders.
Maintain, verify learner and enrolment data as appropriate and comply with audit requirements.
Ensure timely registration and entry of learners with awarding organisations for all current enrolments.
Schedule examinations, including dates, times, and access arrangements, and ensure examination papers are supplied as required.
Apply and process access arrangements in accordance with regulatory requirements.
Reconcile exam invoices with supporting documentation to ensure financial accuracy within the examination budget.
Update learner achievements on the student records system, verifying end dates, and resolving outstanding outcomes.
Ensure claims are submitted accurately, promptly, and subject to appropriate checking procedures.
Process and issue learner certificates in a timely manner
Validate grade entry into ILR
Maintain and create learner timetables
Maintain and create learner registers
Maintain and verify planned hours against GLH
Maximise 16-18 funding bands, working closely with the CM's
Reduce 16-18 funding bands and validate evidence when students complete early
Create offerings and validate from FALA
Validation between 4Cast and Pro-solution
Completion and verify work experience
Maintain and verify learner enrolment data as appropriate
Process withdrawals, transfers, break in learnings and change of circumstance
Devolved area compliance
Advanced learner loan compliance
Funding and fees validated
HE tracking
Partner validation
Process and validate Destination data
Process and validate Learning support forms
Run and review validation reports to identify data errors, anomalies, or funding risks and work with curriculum and support teams to resolve issues promptly.
Maintain and verify learner enrolment data
Process all withdrawals, transfers, break in learnings and change of circumstance
ITPs for all apprentices and compliant
OTJ verified
Process and validate Learning support forms
FCF and DAS verified
Co- contribution, care leavers/looked after grant monitored and maintained
Ensure curriculum and learner records are accurate, complete and compliant.
Support the timely and accurate submission of funding and data returns.
Provide accurate data to support College decision making.

Direct job link

https://www.jobs24.co.uk/job/registry-administrator-22-hours-per-week-permanent-127237426