Recruitment & Retention Co-ordinator

We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Manager, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day. You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one. This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding. Main duties of the job We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Adviser, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day. You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one. This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding. You'll need confidence using recruitment systems (TRAC, NHS Jobs, ESR), a professional and friendly manner with managers and candidates, and a commitment to accuracy and compliance with GDPR and Trust policy., Coordinate end-to-end recruitment activity, acting as the main contact for managers and candidates Maintain vacancy trackers, monitor progress, and escalate delays Support pre-employment checks and ensure compliance with NHS standards Assist with recruitment planning, including approvals, tracking, and reporting Coordinate onboarding arrangements to ensure new starters are set up Manage data across recruitment systems and produce accurate updates Build effective stakeholder relationships and support process improvements Job description, Coordinate end-to-end recruitment activity, acting as the main contact for managers and candidates Maintain vacancy trackers, monitor progress, and escalate delays Support pre-employment checks and ensure compliance with NHS standards Assist with recruitment planning, including approvals, tracking, and reporting Coordinate onboarding arrangements to ensure new starters are set up Manage data across recruitment systems and produce accurate updates Build effective stakeholder relationships and support process improvements

• Five GCSEs at Grade C/4 or above including English and Maths, or equivalent qualification or demonstrable workplace literacy and numeracy
• Degree or equivalent working experience in recruitment and retention and/or HR
• Evidence of continuing professional development or commitment to learning in an administrative, HR, or recruitment context
Desirable
• CIPD Level 5 or equivalent HR/recruitment qualification, or willingness to work towards
Experience Essential
• Experience of working in a recruitment, HR, or administrative support role, preferably within an NHS or public sector organisation
• Experience of supporting or coordinating recruitment activity including scheduling, candidate liaison, and vacancy tracking
• Experience of using TRAC, NHS Jobs, or equivalent NHS e-recruitment platforms
• Experience of maintaining accurate records and producing tracker updates or basic reports using Microsoft Excel or equivalent
Desirable
• Experience of liaising with a shared service or centralised function (e.g. NLPSS or equivalent) on administrative or process queries
• Experience of coordinating practical arrangements across multiple teams (e.g. IT, Estates, Security) for onboarding or event purposes
Skills and aptitudes Essential
• Awareness of NHS Employment Check Standards and pre-employment clearance requirements, or willingness to develop this knowledge quickly, A strong customer and candidate focus - committed to delivering a timely, helpful, and professional recruitment experience
  
  The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6 million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17 million tests.
Our size, scale and influence offer you unrivaled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.