Real Estate Legal Secretary

Responsible for a variety of billing-related tasks, including generating and sending invoices, tracking payments, and managing financial records. Assist in monitoring the billing process as required using 3E Assist in preparation of bill narratives and draft cost details as required Raise, monitor and issue appropriate cheques for clients or third parties as required Record time for fee earners in their absence or as required Communicating with clients and/or outside co-counsel on fees, invoices and ad hoc queries Maintaining record of client specific rates and billing requirements If required, maintaining and updating trackers for key clients or projects Manage fee earner's calendars Arrange conference calls, meetings, VCs, catering Coordinate some travel arrangements, including taxis, accommodation and expense forms as appropriate. Unusually, this partner books most flights herself using the firm's travel agents in the US. Processing expenses. Prepare and collate papers ahead of meetings
Administration

Deal with incoming and outgoing mail Monitor emails promptly as required and forward/action as necessary Establish and maintain effective and accurate filing systems (both hard copy and electronic) Assist in opening new clients and matters (including KYC and AML processes) as required. Utilise all global resource hubs Involvement in copyright, gaming, AI and contract work, Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio Prepare PowerPoint presentations and Excel spreadsheets Draft correspondence

Stour Bay Partnership Limited

I am working with a global law firm based at Liverpool Street and they are looking for a real estate Legal PA to support a team of partners and lawyers. The salary is up to £52,000 and the hours are 9.30am-5.30pm. They do offer hybrid 4 days in the office/1 from home.