Quotes Coordinator

We are looking for a Quotes Coordinator to join our busy and fast-paced team. This is an excellent opportunity for a highly organised and detail-oriented professional who enjoys working in a collaborative environment and plays a key role in supporting contract delivery through the accurate and timely management of quotations.

About the RoleAs a Quotes Coordinator, you will be responsible for gathering, validating, and processing information to produce quotations within agreed service level agreements (SLAs). You will work closely with both internal teams and external clients, ensuring all quoted works are accurately recorded, compliant with company standards, and supported by robust administrative processes.

Key Responsibilities

-Prepare and issue accurate quotations within agreed SLAs.

-Obtain, review, and validate information required to support quotation activity.

-Accurately record all quoted works within CAFM and financial management systems & ensure all quotation-related administration is completed in line with company policies and corporate standards.

-Liaise with internal stakeholders and external clients throughout the quotation and approval process.

-Review and audit subcontractor documentation to ensure financial accuracy and compliance requirements are met., Exposure to a diverse range of contracts within a leading Facilities Management organisation.

-Ongoing training and development to support your professional growth and career progression.

Strong numerical skills and a high level of attention to detail.

-Good working knowledge of Microsoft Office and general IT systems.

-Excellent organisational skills with the ability to manage multiple priorities and deadlines.

-Strong communication skills and the ability to build effective relationships with stakeholders.

-A proactive, dependable, and customer-focused approach to work.

Desirable

-Experience using CAFM (Computer-Aided Facilities Management) systems.

-Previous experience working within Facilities Management, construction, or a similar service-led environment.

-Previous experience in an administrative, coordinator, or office-based role.

What We're Looking ForWe're looking for someone who is:

-Highly organised and able to work effectively in a fast-paced environment.

-Detail-focused, with a commitment to accuracy and quality.

-Confident communicating with colleagues, clients, and suppliers at all levels.

-Proactive, reliable, and able to work independently as well as part of a team.

-Customer-focused, with a strong commitment to delivering excellent service and meeting deadlines.

At Mitie, our people are our greatest strength. We are committed to creating an environment where everyone can thrive, reach their full potential, and be their best every day.