Project & Property Office Manager

An exciting opportunity has arisen to join the Project & Project Management team to co-ordinate and ensure the high quality, efficient and timely delivery of the Projects (Capital & Non Capital) on a day to day basis and to co-ordinate within Trust policies and procedures. Maintaining the capital financial ledger, recording orders raised and invoices returned to ensure accurate records and financial control.
Applicants will require exceptional Microsoft Excel knowledge, skills and experience.
The position is 30 hours per week., + To provide efficient and professional administrative support to Senior Managers and Project Managers as required
+ Maintaining Register within the department to ensure Project Managers is complying with Trust Policies & Procedures.
+ To manage administrative support to ensure consistent and efficient systems are in place and that workloads are efficiently managed.
+ Maintaining the capital financial ledger, recording order raised and invoices returned to ensure accurate records and financial control.
+ Microsoft Excel knowledge, skills and experience to support the management with records and data.
+ Ensure efficient systems are created and adhered to in relation to the Capital program of work.
+ Ensure Health & Safety procedures are compliant.
+ Assist with departmental communications.
+ Deal with all departmental incoming and outgoing correspondence.
+ To deal politely and effectively with internal/external enquiries, and to be the initial contact for calls and or visitors into the department, take messages, by phone or in person, and ensuring these are passed on to the relevant person with tact, diplomacy and sensitivity.
+ Be pro-active in the approach in making changes to the offices systems and procedures to ensure efficiency. Suggesting improvements within office / department procedures.
+ To support implementation and use initiative ensuring that daily tasks and on-going workloads are prioritised and completed within agreed time frames.
+ Provide general office duties which will include, but not limited to: creating new / maintaining systems to manage information, providing general secretarial services, providing general reception duties
+ To support the P&PM team with meeting support: arranging meetings, preparing agendas and the generation of minutes/action logs., A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success., + The healthcare provider of first choice for the people of East Sussex.
Our mission is to:
+ Deliver better health outcomes and an excellent experience for everyone we provide with healthcare services.
Our strategic objectives are to:
+ Improve quality and clinical outcomes by ensuring that safe patient care is our highest priority.
+ Play a leading role in local partnerships to meet the needs of our local population and improve and enhance patients' experiences.
+ Use our resources efficiently and effectively for the benefit of our patients and their care to ensure our services are clinically, operationally and financially sustainable.
Our aims are that all services delivered by the Trust are:
+ Safe
+ Effective
+ Caring
+ Responsive and
+ Well led

We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people's own homes.
The Care Quality Commission (CQC) rated us as 'Good' overall, and 'Outstanding' for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated 'Outstanding' and Eastbourne DGH was rated 'Good' Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.