Procurement Administrator

We are looking for a talented Procurement Administrator to join our Procurement Department at the Charities Aid Foundation (CAF). What you will do At CAF, every one of us contributes to our impact, and as our Procurement Administrator you too will play an integral part in what we do. We are seeking a highly organised and detail-oriented Procurement Administrator to support the Procurement team in delivering efficient and compliant procurement operations. This role plays a key part in maintaining supplier information, supporting procurement processes, and ensuring data accuracy across systems. As our Procurement Administrator you will:

• Provide administrative and operational support to the Procurement Manager and Procurement Lead as required e.g. specific reporting requirements.
• Coordinate and schedule supplier service reviews, including preparation of relevant documentation and follow-up actions.
• Manage and maintain supplier information across multiple systems and portals, ensuring consistency and data integrity (Jira, M Drive, eBuyer, Confluence).
• Support supplier due diligence processes, including administering Existing Supplier Questionnaires, IT Security questionnaire, and ongoing credit checks.
• Monitor and manage the procurement inbox, responding to queries and redirecting requests in a timely manner.
• Assist with raising purchase orders and provide administrative support for procurement transactions when required.
• Provide administrative support for travel-related procurement needs, including arranging train ticket bookings where required.
  
  This role is for you if you have experience of working in Procurement or an Administrative role, or have relevant transferable skills and are keen to make a difference to society. We are looking for:
• Previous experience in an administrative support role preferred.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• High attention to detail and accuracy in data management.
• Good communication and stakeholder coordination skills.
• Proficiency in Microsoft Office
• Keen to learn and develop further a career in procurement.
  
  The Charities Aid Foundation exists to accelerate progress in society towards a fair and sustainable future for all. Over the last 100 years, we have led the way in developing innovative approaches to giving. Annually, we distribute over £1 billion to social purpose organisations around the globe.
As a leading charity operating from the UK, US and Canada, alongside an international network of partners, CAF works at the centre of the giving world. We collaborate with corporate and individual donors to enable them to give more effectively, strategically and impactfully. This includes connecting them to charities globally and providing access to our in-depth sector knowledge, governance expertise and innovative giving solutions. We help social purpose organisations to strengthen their resilience and do more of their life changing work, through strategic advisory services from our Impact Accelerator, tools to support charities' fundraising activities, and charity financial services from CAF Bank Limited and CAF Financial Solutions Limited. Using our research, policy and campaigns work, we understand and influence the wider environment for charities and donors. Diversity and inclusion We know that the more diverse and inclusive our organisation becomes, the more creative, effective and impactful we will be. Our aim is for our workforce to represent the society we serve, and we have embarked upon an ambitious pathway to achieve this. We want to attract, retain and develop the best of talent at all levels, and provide a leading and great place to work, where every voice matters.


• Permanent hybrid ways of working where roles allow
• Six weeks holiday plus bank holidays
• A wide range of development opportunities to support personal and professional growth
• Pension scheme with better-than-market employer contribution options
• Social impact benefit schemes.