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Private Secretary to the Director of EU and International Trade

Department for Environment, Food & Rural Affairs (DEFRA), Newcastle upon Tyne

Private Secretary to the Director of EU and International Trade

Salary not available. View on company website.

Department for Environment, Food & Rural Affairs (DEFRA), Newcastle upon Tyne

  • Full time
  • Permanent
  • Onsite working

Posted 3 weeks ago, 3 Jul | Get your application in now before you miss out!

Closing date: Closing date not specified

Job ref: 79336fc92ef64c8a8c5e0380adb7ab5f

Location ref: Newcastle upon Tyne

Full Job Description

  • Serve as the primary contact for Director and Deputy Director Support, ensuring the senior leadership team are informed of urgent issues and developments.
  • Lead a team of 3 EO colleagues across Director and Deputy Director support, embedding clear systems and ensuring operational resilience.
  • Build a strong working relationship with the Director through regular meetings and tailored support.
  • Assist in prioritising and delegating tasks, enabling the Director to focus on key priorities.
  • Manage the Director's inbox and diary efficiently, prioritising actions and liaising with stakeholders.
  • Ensure the Director is well-prepared for meetings with the necessary papers and briefings.
  • Maintain key contacts within EU and International Trade policy and analyst areas.
  • Provide secretariat support for senior stakeholder meetings, including scheduling, preparing documents, and escorting stakeholders.
  • Build strong relationships across Defra to facilitate delivery of work to often challenging deadlines.
  • Manage time flexibly to address competing priorities and support the senior leadership team.

    Strong strategic awareness: Understand EUIT priorities and anticipate emerging issues.
  • Effective decision-making: Effectively prioritise requests, escalating when needed.
  • Leadership: Provide effective support and development to a team of 4 EOs alongside clearly commissioning work to EUIT Divisions on behalf of the Director.
  • Clear communicator: Engage confidently with senior leadership and colleagues of all levels.
  • Effective relationship building: Build strong relationships to drive effective teamwork.
  • Experience in service management: Ensure office efficiency and adaptability in response to urgent requests.
  • Ability to work at pace: Operate in a fast-moving environment, keeping the Director informed and addressing urgent matters promptly.

Direct job link

https://www.jobs24.co.uk/job/private-secretary-to-the-director-of-eu-127067231
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