Pharmacy Purchasing Officer

The Senior Pharmacy Purchasing Officer provides clerical and administrative support to the pharmaceutical ordering system, processing over 50,000 orders per year for medicines and associated materials, the value of which exceeds £11 million. The team of purchasing officers are responsible for maintaining up-to-date and accurate computer files, placing and processing orders for pharmaceutical and non-pharmaceutical products, validating invoice prices and processing these for payment, maintaining a computer data base for staff reports and month-end private sales invoices. Liaises with suppliers to encourage timely deliveries of medication. Plans own workload and meets urgent requests. The role will predominantly focus on contract variance claims. However, each purchasing officer deals mainly with one particular section of the purchasing process but is both familiar with and capable of covering the duties of the other purchasing officers when necessary. The post holder will be required to carry out the duties listed below, working independently for most of the time and referring only when necessary to the Principal Pharmacy Technician - Procurement. The post holder must be able to make critical decisions in the absence of the Principal Pharmacy technician. The post holder will be expected to comply with the standards required by the Medicines & Healthcare Regulatory Agency 'MHRA',

• Process pharmacy invoices and credit notes accurately and on time.
• Maintain records of contract variance claims and purchases.
• Liaise with Finance and suppliers to resolve invoice and pricing issues.
• Monitor outstanding invoices and creditor reports.
• Update pharmacy pricing and contract information.
• Run finance interface processes and resolve errors.
• Promote and support Electronic Data Interchange (EDI).
• Raise invoices for private sales and complete reconciliations.
• Process manual non-drug orders.
• Ensure compliance with Trust procurement and financial procedures.
• Responsible for organising returns to suppliers.
• Liaise with pharmacy stores staff to ensure receipt and issue of all urgent stock.
  
  London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people. We run major acute services at:
• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark's Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.