Pharmacy Homecare Invoicing Clerk

We are looking for an enthusiastic individual to join our expanding team based at the OUH Cowley site. The department supports homecare activity across the Trust processing invoices relating to outsourced Homecare services that provide Pharmacy supplies direct to patient's homes. The successful candidate will be integral to processing all aspects of work related to procurement of homecare services. We will consider full time and part time hours. We also offer remote working one day a week., Experience is not necessary but a keenness to learn new skills, an eye for detail and ability to adapt to new situations is a must. Main Duties of the role include:

• Processing invoices - ensuring that correct price for drugs is paid and that invoices are filed appropriately.
• Chasing of any outstanding credits with suppliers.
• Matching Orders to Delivery documents and preparing documentation for onward processing.
• Checking supplier statements to ensure that debt is managed at an acceptable level.
• Raising Purchase orders to expedite deliveries from Health care providers to patients homes in a timely manner.
• Working closely with colleagues to resolve problems., 1. To be familiar with the functionality of the pharmacy computer system in
relation to passing invoices and looking up historical information. 2. To be an active part of the Pharmacy Homecare team providing financial and administrative services to the department 3. To open mail and match invoices and credit notes to relevant purchase orders. 4. To raise purchase orders against invoices received for Homecare Goods. Includes: a. Interpreting detail on prescription in order to raise purchase orders accurately b. Ensuring all documentation is present and correct and matched correctly c. Raise on Pharmacy system and ensure signatories are in line with Trust Standard Financial Instructions (SFIs) 5. Receipt of goods onto system against delivery documents under a set procedure adhering to Trust SFIs. a. Ensuring all documentation is correct b. Ensure databases are maintained and updated c. Processing onto system d. Raising any discrepancies with appropriate individual 6. Saving and printing of prescriptions sent via email 7. To ensure that all invoices and credits are consistent with goods received or returned on the pharmacy computer system and resolve discrepancies when appropriate with regards to contract prices 8. Prepare queries with price, quantity, product, delivery for sending to Homecare service providers 9. Raise issues with Clinical Pharmacy team in relation to legibility of prescriptions or potential errors in prescribing. 10.To liaise with Homecare Technical team regarding any discrepancies with invoices 11.To prioritise payment to ensure penalties for late payment are not incurred 12.To clear the system of long outstanding invoices using appropriate coding. 13.Recording any information as required for audit purposes 14.To ensure that homecare documentation is filed correctly and is kept up-todate and accurately to allow swift and easy retrieval of records. 15.Address supplier and customer queries by telephone and electronically, with good communication and interpersonal skills 16.To run appropriate reports of invoices entered when necessary. 17.To support new starters within the Pharmacy Homecare Team with training. 18.To participate in Homecare and Procurement Team meetings to identify and resolve problems and suggest potential improvements as appropriate. 19.Ensure the safe and effective use, storage and disposal of information in line with the Data Protection Act, Caldicott Principles and General Data Protection Regulations. 20.Where required and on a rotational basis, provide support for homecare prescription processing within clinical areas. Involves being present in a clinical setting Raising orders to match with prescriptions raised Annotate prescriptions with Purchase order reference Send prescription to Homecare provider Ensure documentation is sent for processing accordingly, The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.


• Team Working Skills
• Flexible Approach to work and willing to learn and take on new tasks
• Positive can-do attitude
• Good Communication and interpersonal skills
• Basic skills in using MS Office products e.g. Word & Excel
• Good time management skills
• Good literacy and numeracy skills
• Organised and methodical approach to work
• Good attention to detail
• Reliable and conscientious
• Good organisational skills
• Self motivated
• Ability to work independently
Desirable criteria
• Previous financial experience
• GCSE or equivalent in Maths and English
• Previous Pharmacy experience
  
  Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence., This is a rapidly growing and developing area of Pharmacy and offers the successful candidate an opportunity to help us expand the service and support clinical services throughout the Trust. Join us to be part of this journey. Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury., Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.