PFI Estates Officer

The post holder will be the lead for audits of the built environment to ensure the hospital meets the standards required for Safe, Effective, Personal care to meet patient needs. They will provide assistance in the management of projects ranging from statutory compliance works, minor capital or revenue funded projects, life cycle, Trust variation schemes and passive fire protection improvement programmes.,

• Undertake estates compliance audits and condition surveys.
• Assist in the delivery of the Estates Capital, variation Programmes, refurbishment, renovations and office moves.
• Assist the team in the creation of project briefs, feasibility studies and actively participate on project delivery groups.
• Manage small projects ensuring they are delivered within budget, within scope and within the agreed project programme.
• Support the Estates Department in the implementation of the Premises Assurance Model.
• Provide technical and administrative support to all major and minor Trust projects, for example writing specifications/reports for managers and service users, and helping to put together contracts, tenders and bids.
• Manage specific tasks in relation to the monitoring of the PFI Hard FM Service Provider.
• Manage and monitor elements of the Planned Preventative Maintenance and lifecycle programmes as provided by the PFI Hard FM Service Provider.
• Liaise with all levels of Trust staff to review requirements for works to be undertaken and follow the small works process to manage the work through to completion.
• Act as a point of contact to Departments in the Trust for issues which have been reported to the FM Helpdesk and not successfully resolved.
• Write, review and adhere to Estates/PFI specific policies and procedures.
• Develop a good understanding and knowledge of PFI Hard FM procedures ensuring these are followed at all times.
• Develop a good working relationship with the Hard FM Service Provider.
• Monitor and review the completion of small works jobs to ensure they are completed to the required standard.
• Develop a good understanding of the PFI Schedule 22 Variation Process.
• Attend routine PFI Variation and planned works meetings.
• Ensure that all necessary project plans with any technical issues are shared with the relevant departments e.g. Infection Control, Fire Officer, PFI partners before commencement of any planned work.
• Assist project design teams by providing site specialist knowledge and drawings of the Trusts complex estate around the buildings, electrical and mechanical installations.
• Attend designated divisional and Trust meetings as required and co-ordinate formal and complex project meetings.
• Monitor site project works, the performance of contractors and the compliance with specification and quality standards.
• Contribute to Estates led committees such as water safety, medical gases and asbestos management committees.
• Understand the principles of H&S management and develop procedures to continuously improve safety across the Trust's estate.
• Maintain up to date working knowledge of changes to legislation, regulations, Health technical memoranda publications and guidance.
• Assist in the management of contractors ensuring that Risk Assessments and Method statements (RAMS) are in place, are of appropriate quality and approved prior to commencement of work.
• Undertake Risk Assessments, develop operational procedures, and supervise the operation of Permit to Work Systems for areas such as: roofs /confined spaces, hot works, piped medical gas installations, fire alarms, etc.
• Ensure that the projects within their control have the appropriate level of sign off before work orders are placed.
• To ensure that the Trust's CAD electronic drawings records are available and up to date after projects.
• To create and maintain a library of current site 'as built' and 'as installed' electronic drawing records for all new construction projects.
• To be the lead for manipulating, maintaining and amending as necessary, changes to CAD base drawings and all manual/ electronic information.
• Ensure final accounts are not settled until all work has been completed, inspected and approved.
• Undertake audits of space utilisation against occupancy information.
• Develop a technical understanding of Procure 22 and Major Capital procurement processes including design and management.
• Where required, act as the site Authorised Person in several disciplines subject to the correct level of training.
The post-holder will be expected to undertake training as required to develop their knowledge and skills for taking on additional duties and responsibilities in the future, The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.


• Degree or able to demonstrate equivalent knowledge or experience in either construction, architectural technology, building surveying, building services engineering or Healthcare Maintenance.
• Contract and performance management skills including managing third party service providers.
• Contract or minor works/project management experience
• A sound working knowledge of relevant HTMs
• Can Demonstrate good communication and relationship skills while dealing with clinical and non-clinical staff, senior managers and contractors.
Desirable criteria
• Relevant project management qualification.
• Experience using a CAFM system
• Working knowledge of a PFI Contract and an understanding of the PFI Schedule 22 Variation Process
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.