PFI Contract Administrator

The post holder will provide administrative support to the PFI Team comprising of the PFI Contract & Performance Lead, Assistant PFI Estates Compliance Manager and PFI & Estates Compliance Officer, by actively administering all contractual correspondence including variations, small works and other associated contractual documentation. The post holder will also be responsible for the effective maintenance of accurate records and archived library systems., The PFI Contract Administrator is responsible for supporting the Trust PFI Team in the monitoring and analysis of the performance relating to the Trusts two PFI Contracts at Royal Blackburn Teaching Hospital (RBTH) and Burnley General Teaching Hospital (BGTH)., · Actively administer the PFI correspondence log ensuring all correspondence is accurately referenced and archived. · Actively administer the car park data base including monthly reconciliation for payments. · Advanced analytical skills and understanding of Microsoft Excel spreadsheets and databases. · Attend regular Contract Meetings between the Trust and its PFI Partners at both RBTH and BGTH · Full administration of the PFI team email mailbox · Attend team meetings and provide full administrative support. · Administer a comprehensive suite of all PFI related Policies and Procedures ensuring that version control is applied at all times. · Maintain an electronic and paper-based archive of all documentation associated with both PFI contracts. · Provide support to the PFI team in conducting any ad-hoc administrative tasks relating to contractual activities such as audits, investigations and projects. · Participate with built environmental audits of the hospital including clinical areas. · Administer the PFI Corporate Calendar to help ensure the Trust meets all of its contractual obligations. · Coordinate meeting arrangements as required i.e. booking meetings and creating / issuing meeting invites · Take accurate minutes of all meetings attended and distribute accordingly whilst administering an active archive, accessible to the team. · Oversee specific office tasks and systems. · Act as point of contact in handling any queries that arise. · Identify opportunities in the development of archiving systems and administrative processes in order to provide efficiencies in the administration function of the PFI Team

• RSA 3 Typing/Word processing
• GCSE English and Math's, grade C or above or grade 9-4 or equivalent qualification in English and Math's.
• A minimum of 6 months secretarial/administrative experience.
Desirable criteria
• Experience working within senior monitoring teams in an NHS/PFI environment., Advanced keyboard skills and analytical skills, understanding of Microsoft Excel spreadsheets and databases.
• Knowledge of Microsoft Software Programmes Diary Management Experience of taking minutes.
Desirable criteria
• Willingness to attend various training. Knowledge of Information Communications Technology systems, Flexible attitude and proven ability to work under own initiative and as part of a team.
• Innovative Committed to continual quality and service improvement
• Smart appearance, consistent, reliable, able to speak clearly and articulately on the telephone
Desirable criteria
• Car driver and access to a vehicle (may need to travel between sites)
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.