Personal Assistant to the Headteacher / Office Manager

We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.,

• Diary management involving liaison with different agencies, both internal and external to the school
• Confidential work for the Headteacher such as preparation of confidential reports
• Preparation, maintenance and management of filed records including school policy and procedures
• Preparation of returns and reports as required by Headteacher/ Governing Body to agreed/required deadlines
• Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate
• Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc
• Dealing with enquiries from all stakeholders
• Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body
• Co-ordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaints
• Liaising and directing members of staff with queries or questions
• Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website
• Maintain up-to-date documents on the intranet
• Ensure the smooth and calm running of the Headteacher's office
• Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body
• Ensure all agreed planned absences are recorded on the school system
Responsibilities - SLT Support:
• Provide assistance for the Senior Leadership Team, including arranging meetings and administration support
• Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies
• Organising Meetings for Headteacher and Core Leadership groups
• Taking minutes at meetings and ensuring actions recorded at meetings are completed
• Assist with CPD and appraisal administration
• Organise meetings and take minutes for the Social and Wellbeing Committee
• Provide ad hoc support to arrange cover for absent staff, which will require a 6:45 am start and an early finish
Responsibilities - Line Management:
• Line manage the Reception Team
• Provide and organise cover for the Reception Team when required
Responsibilities - Health & Safety:
• Act a Fire Marshall
• Ability to be an on-call First Aider
Responsibilities - General:
• Update the School Staff Handbook
• Arrange all end of term and any ad hoc staff events
• Co-ordinate student reward events as directed by the Headteacher
• Prepare all celebratory certificates and Headteacher commendations for students and staff
• Contact for Moselians and external agencies and companies
• Monitoring of isolated students outside the Headteacher's office
• General duties including overseeing hospitality, photocopying, word processing and laminating
Other Responsibilities:
• Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed
• Participate in professional development opportunities, willingness to develop additional skills and expertise
• Keep up to date with current educational developments and legislation affecting your area of responsibility
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Develop constructive relationships and communicate with other agencies/professionals
• Be aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school's safeguarding policy
• To comply with the school's Health and Safety policy and statutory requirements
• To undertake any other duties not detailed above commensurate with the level of the post.
  
  Experience of working in a School Environment
• Have excellent interpersonal and organisational skills
• Experience of a wide range of administrative functions
  
  This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.