Personal Assistant to Regional Employment Judge / Admin Officer

Tribunals are specialist courts whose judges and members hear a wide range of cases, such as tax, employment, and immigration and asylum. Tribunals often sit as a panel, incorporating a legally qualified Tribunal Judge as well as panel members with specific areas of expertise. Some tribunals have limited powers to impose fines and penalties or to award compensation and costs. Other types of tribunal decisions might result in the allowance or disallowance of a benefit, leave or refusal to stay in the UK, or the extent of provision of special educational help for school-age children. You will be assigned to teams to carry out a variety of general administrative duties to progress cases through the tribunal system or provide support to other functions within HMCTS. Your skills and experience

• Friendly and approachable manner with excellent customer service skills.
• Travel arrangements and hotel bookings.
• Diary management (such as E-judiciary diary).
• Update outstanding Judgments spreadsheet on a weekly basis
• Training - dates, venues & liaison with judges & Non-Legal Members, updating records on One Note
• Maintain a confidential filing system.
• Collate papers/open file when Regional Employment Judge is attending a meeting.
• Typing
• Maintain Judicial Mediation report
• Type minutes of meetings such as User Group Meetings.
• Training/Meetings: dates, venues & liaison with judges & Non-Legal Members, updating records on One Note. Attend events at locations to support the Regional Employment Judge as admin assistance. Prepare syndicate group lists. Attend hotel on day prior to event to collate paperwork and set up room; run through the events of the day with the hotel co-ordinator.
• Notifying the President's Office regarding Special Leave/Sick Leave. Forms to be completed and sent to HQ. Email on a monthly basis sick record for Fee Paid Employment Judges and Salaried Judges.
• Liaison with President's office -Non-Legal Members appointments post-retirement. Extensions of appointment: Keep records of appointments due to finish and those to be extended. Valedictory letter to be sent to NLM.
• Arrange job-shadowing, maintain records and send to President.
• Complaints: Log complaint and update letters of complaint at the request of the Regional Employment Judge ensuring copies of any relating to a NLM are put on their file
• Arrange Appraisal dates and keep Appraisal database up to date
• New Fee Paid Employment Judges: Open new file, Arrange security badge/building pass. Maintain records of oath taking, induction training etc.
• Judicial Review Files: Ensure these are dealt with promptly; open new file.
• Keep Regional Employment Judge updated with email addresses when either an Non-Legal Member starts or finishes.
• Update annual leave.
• Arrange salaried welfare meetings.
• Maintain a record of Welsh Language hearings for the Wales Support Unit
• Provide general support to the Salaried Judges as and when required
• Work effectively alongside another colleague as a job share
• Dealing with correspondence from Employment Tribunal President's office
• Judge's Sick leave/special leave
• Managing retiring NLMs / Judges correspondence
• First point of contact for JoHs - dealing with phone calls/email
• Arranging meetings - User Group Meetings, Litigant in Person working party meetings, WETMA
Further details: These operational roles are customer facing, requiring successful applicants to be office based to provide HMCTS services to the public. Standard full time working hours are 37 hours per week. HMCTS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs and are agreed prior to appointment. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy. Lead Criterion: Statement of Suitability. A sift based on the statement of suitability may be held if a large number of applications are received. Skilled Worker Visa From 22 July 2025, the Government increased the salary threshold and skills level for Skilled Worker visas. This role does not meet the eligibility criteria for sponsorship in accordance with the current immigration rules if you looking to apply for a Skilled Worker Visa for the first time. The Department cannot consider sponsoring you for this role unless you have held a Skilled Worker visa continuously since before 22 July 2025. If you have held a Skilled Worker visa continuously, please raise this during your vetting checks and eligibility will be assessed in accordance with the immigration rules and transitional provisions in place. If you are applying for this role and you do not meet the new eligibility criteria for sponsorship (or the transitional provisions), you will need to consider your options for obtaining and/or maintaining your right to work in the UK in light of these changes. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom. The Department will continue to comply with UK Immigration Rules applied in the UK and Civil Service. [1] You can read more about Skilled Worker visas and the eligibility criteria here., The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy., Interviews are in person and are expected to take place beginning November 2026 Behaviours Communicating and Influencing Working Together Delivering at Pace Strengths Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here. Level of security checks required DBS Basic

Please tell us why you are suitable for this role. Demonstrate your transferable skills, knowledge, and experience in relation to the essential criteria outlined in the job description: customer service, administrative and IT experience, attention to detail, communication, and organisational skills., This section is intended to help us understand where and how you gained experience in: Customer service, administration, IT systems and applying attention to detail in your work

HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family Courts and Tribunals in England and Wales. Our roles support our court users and colleagues within HMCTS, where people and businesses access potentially life-changing justice. We're looking for individuals who are committed to public service and making a difference in people's lives to deliver justice. If you are interested in developing a career with a real purpose, please apply., The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Minimum part time hours acceptable would be 30 hours over 4 days. For a full job description, please see the supporting document in the advert below before applying Welsh Version Yn falch o wasanaethu. Yn falch o gynnal cyfiawnder. Mae ein Swyddogion Gweinyddol yn chwarae rôl hollbwysig, gan ddarparu cymorth gweinyddol a gwasanaeth cwsmeriaid ardderchog i ddefnyddwyr llys, y farnwriaeth a rheolwyr. Amdanom ni Mae Gwasanaeth Llysoedd a Thribiwnlysoedd Ei Fawrhydi (GLlTEF) yn gyfrifol am weinyddu'r llysoedd a thribiwnlysoedd troseddol, sifil a theulu yng Nghymru a Lloegr. Mae ein rolau'n cefnogi defnyddwyr ein llysoedd a'n cydweithwyr o fewn GLlTEF, lle mae pobl a busnesau'n cyrchu cyfiawnder a allai newid bywydau. Rydym yn chwilio am unigolion sy'n ymrwymedig i ddarparu gwasanaeth cyhoeddus ac sydd am wneud gwahaniaeth ym mywydau pobl i sicrhau cyfiawnder. Os oes gennych chi ddiddordeb mewn datblygu gyrfa gyda phwrpas go iawn, ymgeisiwch. Eich rôl Llysoedd arbenigol yw tribiwnlysoedd y mae eu barnwyr yn gwrando amrywiaeth eang o achosion, fel achosion treth, cyflogaeth ac mewnfudo a lloches. Mae tribiwnlysoedd yn aml yn eistedd fel panel, gan ymgorffori Barnwr Tribiwnlys Cymwysedig ynghyd ag aelodau panel sydd â meysydd arbenigedd penodol. Mae gan rhai tribiwnlysoedd bwerau cyfyngedig i orfodi dirwyon a chosbau neu ddyfarnu iawndal a chostau. Gall mathau eraill o benderfyniadau tribiwnlys arwain at ganiatáu neu beidio â chaniatáu budd-dal, caniatáu neu wrthod i rywun aros yn y DU, neu raddau'r ddarpariaeth o gymorth addysg arbenigol i blant oed ysgol. Byddwch yn cael eich neilltuo i dimau i gyflawni amrywiaeth o ddyletswyddau gweinyddol i symud achosion yn eu blaenau drwy system y tribiwnlys neu ddarparu cymorth i swyddogaethau eraill o fewn GLlTEF. Eich sgiliau a phrofiadau
• Bod yn berson cyfeillgar ac agored, gyda sgiliau gwasanaeth cwsmeriaid rhagorol.
• Trefniadau teithio ac archebion gwesty.
• Rheoli dyddiadur (fel dyddiadur e-Judiciary).
• Diweddaru'r daenlen Dyfarniadau sydd yn yr arfaeth yn wythnosol.
• Hyfforddiant - dyddiadau, lleoliadau a chysylltu gyda barnwyr ac Aelodau nad ydynt yn gyfreithiol gymwys, diweddaru cofnodion ar One Note.
• Cynnal system ffeilio gyfrinachol.
• Coladu papurau/agor ffeil pan fydd Barnwr Cyflogaeth Rhanbarthol yn mynychu cyfarfod.
• Teipio
• Paratoi a chynnal adroddiad ar Gyfryngu Barnwrol
• Teipio cofnodion cyfarfodydd fel Cyfarfodydd y Grŵp Defnyddwyr.
• Hyfforddiant/Cyfarfodydd: dyddiadau, lleoliadau a chysylltu gyda barnwyr ac Aelodau nad ydynt yn gyfreithiol gymwys, diweddaru cofnodion ar One Note. Mynychu digwyddiadau mewn lleoliadau i gefnogi'r Barnwr Cyflogaeth Rhanbarthol fel cynorthwyydd gweinyddol. Paratoi rhestrau grwpiau syndicâd. Mynychu'r gwesty ar y diwrnod cyn digwyddiad i goladu gwaith papur a threfnu'r ystafell; rhedeg trwy ddigwyddiadau'r dydd gyda chydlynydd y gwesty.
• Hysbysu Swyddfa'r Llywydd ynglŷn ag Absenoldeb Arbennig/Salwch. Ffurflenni i'w llenwi a'u hanfon i'r Pencadlys. E-bostio cofnod salwch yn fisol ar gyfer Barnwyr Cyflogaeth sy'n Derbyn Ffi a Barnwyr Cyflogedig.
• Cysylltu gyda swyddfa'r Llywydd - penodiadau Aelodau nad ydynt yn gyfreithiol gymwys ar ôl ymddeol. Ymestyn penodiadau: Cadw cofnodion o benodiadau ar fin dod i ben a'r rhai i'w hymestyn. Llythyr ffarwelio i'w anfon at yr Ynad Arweinyddiaeth Genedlaethol (NLM).
• Trefnu cysgodi swyddi, cadw cofnodion a'u hanfon at y Llywydd.
• Cwynion: Cofnodi cwynion a diweddaru llythyrau cwyn ar gais y Barnwr Cyflogaeth Rhanbarthol, gan sicrhau bod copïau o unrhyw rai sy'n ymwneud â'r NLM yn cael eu rhoi ar eu ffeil
• Trefnu dyddiadau Gwerthusiadau a diweddaru'r gronfa ddata gwerthusiadau
• Barnwyr Cyflogaeth sy'n Derbyn Ffi Newydd: Agor ffeil newydd, trefnu bathodyn diogelwch/bathodyn mynediad i'r adeilad. Cadw cofnodion o dyngu llw, hyfforddiant cynefino ac ati.
• Ffeiliau Adolygiad Barnwrol: Sicrhau bod y rhain yn derbyn sylw yn brydlon; agor ffeil newydd. Rhoi diweddariadau i'r Barnwr Cyflogaeth Rhanbarthol gyda chyfeiriadau e-bost pan fydd Aelod nad yw'n gyfreithiol gymwys yn dechrau neu'n gorffen yn ei swydd.
• Diweddaru gwyliau blynyddol.
• Trefnu cyfarfodydd lles i'r barnwyr cyflogedig.
• Cadw cofnod o wrandawiadau Cymraeg i'r Uned Iaith Gymraeg.
• Darparu cefnogaeth gyffredinol i'r Barnwyr Cyflogedig fel bo'r angen
• Gweithio'n effeithiol gyda chydweithiwr arall drwy rannu swydd
• Delio gyda gohebiaeth gan swyddfa Llywydd y Tribiwnlys Cyflogaeth
• Rheoli Absenoldebau Arbennig/Cyfnodau o Salwch y barnwr
• Rheoli gohebiaeth NLMs / Barnwyr sy'n ymddeol
• Pwynt cyswllt cyntaf Deiliaid Swyddi Barnwrol - delio gyda galwadau ffôn/e-bost.
• Trefnu cyfarfodydd - Cyfarfodydd y Grŵp Defnyddwyr, cyfarfodydd gweithgor Ymgyfreithwyr Drostynt eu Hunain, WETMA
Rhagor o fanylion: Mae'r swyddi gweithredol hyn yn wynebu cwsmeriaid, sy'n ei gwneud yn ofynnol i ymgeiswyr llwyddiannus fod yn y swyddfa i ddarparu gwasanaethau GLlTEF i'r cyhoedd. Yr oriau gwaith llawn amser safonol yw 37 awr yr wythnos. Mae GLlTEF yn croesawu ceisiadau i weithio'n rhan amser, gweithio'n hyblyg ac i rannu swydd, pan fo hynny'n bodloni gofynion y rôl ac anghenion y busnes, ac ar yr amod bod hyn yn cael ei gytuno cyn ichi gael eich penodi. Bydd pob cais i weithio'n rhan amser, gweithio'n hyblyg ac i rannu swydd yn cael ei ystyried yn unol â pholisi Gweithio'n Hyblyg y Weinyddiaeth Gyfiawnder. Maen Prawf Arweiniol: Datganiad o Addasrwydd. Gellir cynnal sifftio yn seiliedig ar y datganiad addasrwydd os derbynnir nifer fawr o geisiadau. Medrus O 22 Gorffennaf 2025, cynyddodd y Llywodraeth y trothwy cyflog a'r lefel sgiliau ar gyfer fisâu Gweithwyr Medrus. Nid yw'r rôl hon yn bodloni'r meini prawf cymhwysedd ar gyfer nawdd yn unol â'r rheolau mewnfudo cyfredol os ydych chi'n edrych i wneud cais am fisa gweithiwr medrus am y tro cyntaf. Ni all yr Adran ystyried eich noddi ar gyfer y rôl hon oni bai eich bod wedi meddu ar fisa Gweithiwr Medrus yn barhaus ers cyn 22 Gorffennaf 2025. Os ydych wedi meddu ar fisa Gweithiwr Medrus yn barhaus, codwch hyn yn ystod eich gwiriadau fetio a bydd cymhwysedd yn cael ei asesu yn unol â'r rheolau mewnfudo a'r darpariaethau trosiannol sydd ar waith. Os ydych yn gwneud cais am y rôl hon ac nad ydych yn bodloni'r meini prawf cymhwysedd newydd ar gyfer nawdd (neu'r darpariaethau pontio), bydd angen i chi ystyried eich opsiynau ar gyfer cael a/neu gynnal eich hawl i weithio yn y DU yng ngoleuni'r newidiadau hyn. Rhaid i ymgeiswyr llwyddiannus sicrhau bod ganddynt yr hawl gyfreithiol i fyw a gweithio yn y Gwasanaeth Sifil ac yn y Deyrnas Unedig a'u bod yn cynnal yr hawl honno. Bydd yr Adran yn parhau i gydymffurfio â Rheolau Mewnfudo'r DU sydd ar waith yn y DU a'r Gwasanaeth Sifil. [2] Gallwch ddarllen mwy am fisâu Gweithwyr Medrus a'r meini prawf cymhwyster yma. Prif Leoliad Lleoliad Sylfaen - Tribiwnlys Cyflogaeth Cymru, 3ydd Llawr, Llys y Magistri Caerdydd, Plas Fitzalan, Caerdydd, CF24 0RZ. Sgiliau dymunol - Teipio, Clywdeipio, The MoJ offers a range of benefits: Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years' service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees. Support
• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.
Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
• To Transformative Business Services (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
• To the Civil Service Commission (details available here)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.