Personal Assistant - Senior Administrator and Resource Officer

This is a key role in the effective running of a fast-paced team with lots of opportunities for development. Knowledge and experience is required in a range of personal assistant and office responsibilities, including; diary management, high level PA support and inbox management, with project support as and when required. Other duties of the role include:

To proactively manage complex diaries, meetings and competing priorities in a fast-paced environment.

To organise, service and support meetings, including agenda preparation, minute taking, action tracking and follow-up.

To act as a professional first point of contact for internal and external stakeholders.

To support effective governance, information management and record keeping.

To provide proactive project and coordination support to key communications activities and events.

To contribute to continuous service improvement through the maintenance and development of efficient administrative systems and processes.

To work flexibly and collaboratively across the Communications Directorate to support service priorities.

An excellent opportunity has arisen for an experienced, organised and proactive Personal Assistant to join the Communications Directorate within Public Health Wales.

The post holder will provide high-quality, confidential PA support to the Head of Communications and Stakeholder Engagement, alongside senior administrative support to the Deputy Head of Communications and the wider Communications senior leadership team. The role is central to the effective coordination of diaries, meetings, correspondence and priorities, enabling senior leaders to focus on strategic delivery.

Working closely with colleagues and a wide range of stakeholders, the successful candidate will deliver a professional, responsive and efficient service. Strong organisational skills, the ability to manage competing priorities and sound judgement are essential.

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

Public Health Wales offers a supportive, inclusive working environment with a range of benefits, including flexible working, an NHS pension scheme and generous annual leave. This is a great opportunity to join a friendly, skilled Communications team and make a meaningful contribution.