Personal Assistant - Employment Law

We're looking for an organised and proactive Personal Assistant to join our Employment team in Bournemouth. This is an excellent opportunity to become part of a busy and highly regarded team, providing vital support to fee earners across Employment and the wider Commercial Group while helping to deliver an exceptional client experience. About the Role As a Personal Assistant, you'll play a key role in supporting fee earners with the day-to-day management of their matters, ensuring files are maintained accurately, compliance requirements are met, and clients receive a professional and responsive service. This is a varied role that would suit someone who enjoys working in a fast-paced environment, has excellent organisational skills, and takes pride in delivering high-quality support. Your Responsibilities Will Include: - Providing comprehensive administrative and secretarial support to the Employment team and wider Commercial Group. - Managing and maintaining electronic and hard copy
files in accordance with firm procedures. - Monitoring fee earners' inboxes and post during periods of absence and ensuring urgent matters are addressed promptly. - Handling client and third-party telephone enquiries professionally and efficiently. - Opening new files and matters, completing client onboarding processes, and ensuring compliance requirements are met. - Undertaking and monitoring compliance activities, including conflict checks, client due diligence, sanctions checks, and costs estimates. - Maintaining compliance records and monitoring key file review dates and actions. - Preparing correspondence, documents, and billing guides, ensuring accuracy and attention to detail. - Assisting with the billing process and liaising with colleagues to ensure bills are issued promptly. - Building positive relationships with clients and supporting fee earners in delivering excellent client service. - Organising meetings, booking meeting rooms, arranging refreshments, and welcoming
clients where required. - Coordinating travel and accommodation arrangements for fee earners. - Supporting business development and marketing activities as directed. What We're Looking For - Previous experience in a PA, Legal Secretary, Administrative Assistant, or similar support role. - Legal experience would be advantageous but is not essential. - Excellent organisational and time management skills, with the ability to manage multiple priorities. - Strong communication and client service skills. - A proactive and conscientious approach with excellent attention to detail. - Ability to work independently whilst contributing positively as part of a team. - Strong IT skills, including Microsoft Word, Excel, Outlook, PowerPoint, and document management systems. - Good keyboard, audio typing, and document production skills. - Professionalism, discretion, and the ability to handle confidential information appropriately. - A positive, flexible, and collaborative attitude.

What We Offer - Competitive salary and benefits package. - Generous holiday allowance plus bank holidays. - Pension scheme and life assurance. - Access to flexible benefits. - A supportive and collaborative working environment. - Opportunities for ongoing training and development. - The chance to work within a successful and highly respected Employment team. If you're a highly organised individual who enjoys supporting others, building strong working relationships, and delivering exceptional service, we'd love to hear from you.