Personal Assistant

Job PurposeProvide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility.
Key ResponsibilitiesManage complex calendars, meetings, and priorities across multiple time zones.Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.Process travel expenses in accordance with company policy.Raise purchase orders and process invoices in line with company procedures.Coordinate meeting logistics, including video conferencing and virtual meeting technology.Handle office administration, including IT and facilities requests.Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.Organise internal events, leadership meetings, town halls, and team activities.Support departmental projects and provide administrative assistance to other team members as required.Exercise sound judgement when acting on behalf of the executive within delegated authority.

Skills & ExperienceEssentialPrevious experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.Strong diary management experience, including coordinating across different time zones.Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.Experience using travel and expense management systems (e.g. Concur or similar).Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.Excellent written and verbal communication skills with exceptional attention to detail.Ability to handle confidential information with discretion, professionalism, and integrity.Strong problem-solving skills with a proactive, solutions-focused approach.Ability to remain calm under pressure and adapt quickly to changing priorities.
Personal AttributesHighly organised and detail-oriented.Proactive and self-motivated.Professional, approachable, and diplomatic.Flexible and adaptable.Reliable and punctual.Strong relationship builder with excellent interpersonal skills.Collaborative team player with a willingness to support others.Demonstrates sound judgement and a high level of confidentiality.
If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161).