Personal Assistant
Living Well Partnership, Bedford Place, City of Southampton
Personal Assistant
Salary not available. View on company website.
Living Well Partnership, Bedford Place, City of Southampton
- Full time
- Permanent
- Onsite working
Posted today, 16 Jun | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
Job ref: 396ff39aaf8d4420bfc186809144a060
Location ref: Bedford Place, City of Southampton
Full Job Description
The Personal Assistant (PA) provides comprehensive administrative and support to our senior team (SMT) principally supporting the Managing Partner and Clinical Director, enabling them to focus on their core responsibilities. This role is critical to ensuring the smooth and efficient operation of the leadership and management of the Partnership by managing schedules, coordinating meetings, handling communication, organising events, collating data, preparing reports, taking notes of meetings and liaising with internal and external stakeholders, Act as first point of contact for Managing Partner and Clinical Director dealing with correspondence, queries and communications on their behalf
Manage complex calendars and organise meetings, workshops and events (including social events) ensuring that all staff are suitably briefed.
Prepare, format, and distribute documents, reports, agendas, and minutes to a high professional standard.
Monitor incoming communications, prioritising and redirecting as appropriate.
Gather, collate and publish performance and progress data for Senior Team and Partner Meetings
Manage enquiries, mail, email, correspondence and online / face to face meetings efficiently and in a professional and supportive manner.
Liaise effectively with a wide range of internal and external stakeholders including boards, external agencies and partner organisations
Support with project administration, maintaining logs, and tracking actions and outcomes.
Maintain effective filing systems (electronic and paper) in line with Living Well policies and supporting documentation management protocol
Contribute to service improvements and operational efficiencies within the administrative function.
Provide general office admin assistance.
Support with the organisation of on/off site events
Prepare for / greet / host Partnership meetings and visitors
Living Well Partnershipis made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.