Permit Assistant

KPI Reporting.

• Maintain clear and concise financial records.
• Complete information regarding Permits for inclusion into Monthly KPI.
• Minutes of meetings and writing these into agreed format, as required.
Complimentary Parking, Including Volunteer & Mobility.
• Complementary Parking.
• Process Mobility support from Occupational Health.
• Maintain Mobility information for SPO.
• Volunteer Driver Database & Passes.
• Process Occupational Health information to ensure permits are issued/withdrawn in line with information received.
Financial Database Management.
• Inform NBT of any irregularities in audit information compared to cash counted.
• Investigate the cause of irregularities and report to NBT of actions taken.
Additionally, you will ensure that all assigned tasks are completed in a professional and timely manner and meet relevant legislation.

This is a challenging role; the successful candidate must possess the ability to structure a given workload and portfolio. Previous experience of administering an access control/management database will be to your advantage. You will have the ability to focus on the portfolio tasks that need to be done and identify, which tasks are priorities. You will work to a daily, weekly and monthly schedule in terms of reporting and document delivery, data capture/maintenance in terms of information accuracy and clarity. You will need excellent organisational skills and be able to work under pressure, delivering reports including ad hoc request reports from management. You will be required to administer a Permit System Database on behalf of a large NHS hospital. There are various other database and excel spreadsheet solutions, which you will also be, To succeed in this role, you will need the following abilities:
• Customer Service Skills.
• Excellent communication skills, both written and verbal.
• SIA license/willing to work towards.
• Ability to work on your own initiative and as part of a team.
• Well presented, professional, with sound judgement and integrity.
• Good standard of English and Maths.
• Computer literacy (Word, Excel, Outlook and Database management experience)
• Experience working within the Security Industry is an advantage.
  
  North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) are working towards merging as one organisation from July 2026., Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups., If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful. Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance. If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel . North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments. At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people. Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.

This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people. Should you join NBT as an employee prior to our organisations merging, your employment will be automatically transferred across to UHBW. Should your employment begin after our two Trusts merge, you will be employed directly by UHBW and therefore UHBW terms and conditions of service will apply Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can. Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.