People Coordinator Apprentice (36459)

Introduction

The People Coordinator will provide high-quality administrative and coordination support across the people function, helping to deliver efficient and positive experiences for employees and managers.

About the Employer

Everyman is a leading cinema and entertainment brand, redefining the premium theatrical experience. Operating 49 venues and 171 screens nationwide, we combine exceptional film programming with elevated hospitality to create memorable experiences for our guests. Our success is built on a number of distinctive strengths: • Expert film curation spanning mainstream and independent releases, cult classics, documentaries, live theatre and music screenings. • High-quality, tend-led food and drink, prepared in-house and served directly to seat. • Beautifully designed spaces that are desirable social destinations within their local communities. • Passionate, motivated and empathetic teams who are committed to creating unforgettable guest experiences. Behind every great guest experience is a great employee experience. Our People Team plays a vital role in supporting our teams across the business, helping to attract, develop and retain exceptional people. As our People Coordinator (Level 3 HR Support Apprentice), you'll become part of a collaborative team that supports colleagues throughout their employment journey whilst gaining hands-on experience across all areas of the function.

What You'll Do

This duties in this role will include:

People Administration

• Coordinate administrative processes across the employee lifecycle, including new starters, contractual changes, promotions, family leave and leavers
• Prepare offer letters, change letters and other people documentation accurately and within agreed timescales
• Maintain accurate employee records within our HR Information System (Fourth), including new starters, leavers and contractual changes
• Ensure people documentation and employee records are stored accurately, securely and in line with data protection requirements
• Support the maintenance of the People Team shared mailbox, ensuring queries are responded to or assigned to an appropriate member of the team
• Coordinate and process employee changes for payroll, ensuring information is complete and submitted within agreed deadlines
• Coordinate employment references and Right to Work documentation
• Support People Advisors with letters, meeting arrangements, note-taking and other case administration where appropriate.

Onboarding and Offboarding

• Liaise with managers and internal teams to ensure new starter requirements are completed before an employee’s first day
• Manage the onboarding and offboarding of employees on the company Travel and Expenses system (Perk)
• Track onboarding actions and follow up with relevant stakeholders where information or actions remain outstanding
• Coordinate leaver administration, ensuring relevant systems, access and internal teams are updated in a timely manner

Recruitment Support

• Coordinate interviews with candidates and hiring managers
• Prepare offer documentation and support the transition from candidate to new starter
• Support recruitment campaigns, careers events and internal recruitment activity

HR Systems and Reporting

• Maintain accurate employee data across people systems, ensuring records remain accurate, complete and up to date
• Support regular audits of people data and records
• Produce routine reports relating to headcount, absence, recruitment, turnover and other people measures
• Support the creation and maintenance of people trackers and dashboards

Employee and Manager Support

• Act as an initial point of contact for routine people queries from employees and managers
• Provide clear and helpful information in line with company policies and established People processes
•  Build positive working relationships with managers, employees and internal support teams
• Maintain confidentiality and exercise sound judgement when handling employee information

People Projects

• Provide coordination and administrative support for people projects and business initiatives
• Support the implementation and communication of new people policies, processes and systems
• Support wellbeing, recognition, learning and development, and mental health initiatives
• Help coordinate people events, workshops and internal communications
• Maintain people content and resources across internal platforms, including Workvivo

General Team Support

• Provide administrative support to the wider People Team
• Build positive working relationships across the business and act as an ambassador for the People Team

Training Outcome

Possible progression within the company and progression onto the next level apprenticeship.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Team working
• Initiative
• Interested in HR
• Professional
• Approachable
• Knowledge of Microsoft Office
• Confidential
• Admin experience

Qualifications

• Essential - GCSE - English - A*-C/9-4
• Essential - GCSE - Maths - A*-C/9-4

Course Information

Course: HR support (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: 9:00am - 5:30pm, Monday to Friday.

Expected Duration: 1 Year 6 Months

Training Provider: THE GROWTH COMPANY LIMITED