PA to Director of Estates & Facilities and Department Support Lead

The postholder will be responsible for providing high quality, confidential and efficient administrative and PA support in a timely and professional manner. The postholder will support the Director of Estates & Facilities in their key internal and external relationships, and in the achievement of their objectives to enable them to lead the organisation effectively. The post holder will:

• Operate in a wide network of communications and promote sensitivity and confidentiality at all times.
• Be responsible for effective diary management to ensure effective use of Directors time.
• Be able to produce a wide variety of professional, accurate documents and report using various IT packages to a high standard including spreadsheets and presentations.
• Take and transcribe high-quality minutes in appropriate Trust format.
• Be proactive, taking responsibility for the preparation of papers and agendas for formal meetings as required, taking the initiative to ensure all deadlines are met, liaising with authors of reports attending meetings to ensure prompt receipt of papers. To transcribe minutes, produce action logs, and ensure all documents are formatted to corporate standards.
• Follow up action points identified at meetings and ensure they are carried out by the relevant owner prior to the meeting.
• Be the lead administrative support ensuring smooth operation of the department.
  
  Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.
We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress. Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.