PA to Deputy Chief Medical Officer(s)

About the Role These are exciting opportunities to join NELFT's Medical Directorate, supporting senior medical leaders across Mental Health, Integrated Physical & Community Health, Babies, Children & Young People, and CAMHS. As a Personal Assistant to our Deputy Chief Medical Officer(s) / CAMHS Medical Director, you will provide high-quality, confidential support that enables effective leadership and service improvement across the Trust. Working at the heart of the Deputy Chief Medical Officer(s)' offices, you will manage complex diaries, coordinate high-profile meetings, prepare reports and correspondence, support recruitment and workforce processes, and act as a key point of contact for a wide range of internal and external stakeholders. The postholders will work closely with colleagues across the Medical Directorate, Corporate Services and operational teams, developing strong networks across the organisation. This is a varied and rewarding role, offering exposure to senior NHS
leadership, strategic programmes and service improvement initiatives. The postholders will work autonomously, using sound judgement, initiative and diplomacy to manage competing priorities, while contributing to the continuous improvement of administrative systems, processes and innovative ways of working, including the use of digital and AI-enabled solutions., Key Responsibilities: Key responsibilities will include: Proactively managing complex diaries, schedules and competing priorities for senior medical leaders. Organising and coordinating complex meetings, conferences and events, including agenda preparation, minute taking and action tracking. Managing sensitive and confidential correspondence, ensuring timely responses and follow-up actions. Producing high-quality reports, presentations, briefing papers and other documentation. Supporting recruitment, workforce administration, payroll processes and staff induction arrangements. Providing administrative support to projects and workstreams, maintaining action logs and monitoring deadlines. Developing, reviewing and improving office systems, databases and filing processes to ensure best practice and efficiency. Raising purchase orders, processing invoices and supporting budget monitoring activities. Building effective working relationships with stakeholders across the Trust, partner
organisations and the wider health and care system. Supporting the Medical Directorate's commitment to innovation and continuous improvement through the effective use of digital systems and approved AI tools. Who we are looking for; We are looking for two individuals who embody our values: We are kind, We are respectful and We work together with our communities and are committed to delivering the best possible service for our patients, colleagues and communities.

NELFT NHS Foundation Trust provides mental health and community services for over 4.9 million people living in the London Boroughs of Waltham Forest, Redbridge, Barking and Dagenham, Havering, and across Essex. We work to ensure our patients, their friends and family, feel confident that their health needs are well met. With an excellent reputation for research and development, our skilled health professionals are at the cutting edge of evidence-based innovation, opening up the possibilities for better ways of working and delivery of care.