Office & Finance Assistant

We are seeking a highly organised and proactive Office & Finance Assistant to join our team in Leeds. This role will assume responsibility for the existing reception and office management function and is critical to ensuring the smooth day-to-day running of the office, while also providing essential support to the finance team. You will act as a first point of contact for clients and colleagues, alongside managing office operations, facilities, and a range of finance support activities. This is an ideal role for someone who is proactive, adaptable, and highly organised, with a genuine interest in developing a career in finance. Study support is available for the right candidate, alongside opportunities to gain exposure across multiple areas of the finance function., Office Management & Reception

• Act as the first point of contact for visitors and clients, providing a professional and welcoming front of house experience.
• Manage incoming calls to the Leeds reception, shared inboxes, and general correspondence.
• Handle incoming and outgoing post, courier deliveries, and distribution across the office.
• Support the smooth day to day running of the office, ensuring a safe, well organised, and efficient working environment.
• Manage office supplies, equipment, and relationships with key suppliers, ensuring appropriate stock levels are maintained.
• Liaise with building management and external service providers regarding maintenance, facilities, and repairs.
• Coordinate meeting room bookings and support meeting set up as required.
Finance Support
• Provide day to day support to the finance team, including invoice processing, coding, and tracking.
• Assist with posting journals and maintaining appropriate supporting documentation.
• Support the Accounts Receivable team by taking payments via the dedicated payment line and processing bank cheques.
• Maintain accurate records, spreadsheets, and filing systems to support financial control, audit, and compliance requirements.
• Assist with key financial control activities, including month end reconciliations.
• Over time, gain exposure to wider finance activities, with opportunities to support quarterly and year end reporting processes and the external audit of financial statements.
• Provide ad hoc support to the Financial Accounting and Transactional Services teams as required.
  
  Professional, approachable, and customer focused, with the confidence to act as a first point of contact for colleagues and visitors.
• Highly organised and proactive, with the ability to manage multiple priorities and take ownership of tasks.
• Strong attention to detail, with a willingness to learn and develop new skills.
• Good communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
• Comfortable using Microsoft Office applications, particularly Word, Excel, and Outlook.
• Able to work independently while also contributing positively as part of a wider team.
• Flexible and adaptable, with a positive attitude to change and new responsibilities.
• A genuine interest in pursuing a career in finance and developing professionally over time.
  
  Generous annual leave that increases in line with service, with the opportunity to buy extra
• Life assurance and pension scheme
• Benefits app: access to 100s of discounts, free mortgage advice, cycle to work scheme, health cash plans, online GP appointments, and our Employee Assistance Programme
• FOOD! Opportunities to attend in-house events and try the culinary genius of our teams (we are a food business after all!)