Office Co-Ordinator

We are looking for an experienced, organised and proactive Office Co-Ordinator to join Omnes Healthcare and take responsibility for the day-to-day management of our Evergreen House office, while also supporting the co-ordination of our organisation-wide Health & Safety assurance processes. This is a varied role combining office and facilities management, Health & Safety compliance, supplier and contractor management, procurement, administration and operational co-ordination. You will work closely with managers, senior leaders, suppliers, contractors and specialist teams across Omnes Healthcare, ensuring that actions are followed up, records are maintained, compliance activity is co-ordinated and issues are appropriately escalated. This is an ideal opportunity for someone who enjoys being hands-on, organised and solutions-focused, and who is confident taking ownership and ensuring things get done., Office, facilities and suppliers

• Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
• Act as a key contact for landlords, managing agents, contractors and service providers.
• Co-ordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
• Maintain accurate asset, maintenance, contractor and inspection records.
• Manage office purchasing, stock, quotations, purchase orders and invoices.
• Monitor supplier performance and agreed budgets, identifying opportunities for savings without compromising safety or quality.
• Co-ordinate office moves, workstation arrangements, events and practical support with IT and other teams.
Health & Safety and compliance
• Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and management dashboards.
• Co-ordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
• Maintain corrective-action and risk registers and follow up outstanding actions.
• Identify overdue or inadequate actions and ensure these are appropriately escalated.
• Support accident and near-miss reviews and potential RIDDOR reporting.
• Support CQC, NHS contract, internal and ISO assurance activity.
• Work with clinica
About us Our values At Omnes Healthcare, our values shape how we work with our patients, colleagues, partners and suppliers.
• Caring - We treat people with respect, compassion and understanding.
• Inclusive - We value different perspectives, encourage collaboration and make fair, non-biased decisions.
• Evolving - We continuously look for better ways of working, embrace change and use evidence and data to improve.
• Ambitious - We take ownership, maintain high standards and strive to deliver meaningful results.
We are looking for someone who can demonstrate these values in their everyday work. Why join Omnes Healthcare? This is an exciting opportunity to play an important role in supporting the effective operation of Omnes Healthcare. You will have the opportunity to work across teams, take ownership of important operational and compliance processes, and contribute to continuous improvement across our organisation. If you are an experienced office or facilities professional who enjoys coordinating people, suppliers, processes and compliance activity, we would love to hear from you.