Navy Command - Royal Fleet Auxiliary Training Plans Team Leader

Administer end-to-end training management processes on behalf of the RFA. Book training, both military and commercial. Administer course joining instructions, prioritised in a chronological date order, utilising Magellan/OneView, Word, Excel, and Outlook. Promptly answer training queries from Career Managers, ship-board line managers, and seafarers. Escalate issues to line management as appropriate. Ensure Magellan/OneView data is accurate, e.g. by adding course dates, processing cancellations and updating attendance records.

Secure places on Military training courses for RFA Personnel, in accordance with the SOTT (Statement of Training Task): a) Ensure places are secured on courses at least 8 weeks prior to the start of the course, when nominations are made in good time. b) Joining Information to be sent to delegates at least 2 weeks prior to the course start date. c) Release unused places back to course administrators, to ensure training billets are fully utilised.
Arrange commercial training courses for RFA personnel ensuring value for money, inputting course information and dates to Magellan/OneView.
Make payments for and oversee the administration of commercial training invoices ensuring compliance with Electronic Payment Card accounting policy and process, as well as guiding the 2 x Administrative Officers in the day-to-day management of payment cards. Undertake training and pass assessment to be able to use CP&F and MLS catalogue to pay non-ePC commercial providers, updating finance tracker as required.

Send out medical screening questionnaires to all seafarers attending Phoenix and Raleigh courses, ensuring 100% returns and chasing seafarers where needed; quality check each return and forward for occupational health referral when needed; inform Career Managers where course attendance is delayed/cancelled by the referral.

Identify and manage CP&F process - identify the courses that need to go to contract, liaise with subject matter experts/Heads of Specialisation, Navy Finance and Commercial.

Effectively manage two Administrative Officers (AOs, formerly known as E1s) and at times an RN Young Officer, managing their attendance, performance, conduct and annual performance reviews. Encourage their development by keeping up to date with learning and development opportunities plus MOD policies and procedures.

Support colleagues, line managers and the wider Training Management Group where necessary, for example by covering for the short-term absence of colleagues or assisting with projects. Apply independent problem solving in day-to-day tasks and suggest improvements to team operations.