Motorsport Travel Operations Manager

We are seeking a highly organised Motorsport Travel Operations Manager to support the coordination of international travel logistics across the Formula 1 calendar. This role sits within the operations team and acts as the central coordination point between internal departments, travel suppliers, and contractors to ensure smooth delivery of travel arrangements across multiple live race events. A dedicated travel agency partner manages much of the booking execution. This role focuses on coordination, oversight, communication, accuracy, and problem-solving across fast-moving international operations. What's In It For You

• Pension scheme
• Private healthcare through BUPA
• Employee wellbeing programme (activities and experiences)
• Flexible working arrangements
• TOIL system for weekend/race weekend support
• Exposure to world-leading international motorsport operations, Act as the main internal point of contact for all travel-related coordination across multiple F1 race events running concurrently
• Manage and prioritise travel requests from internal teams, ensuring accuracy and timely execution via approved travel partners
• Coordinate group travel requirements (typically 70-100 travellers per race) through our established supplier network
• Maintain clear and consistent communication between operations, client services, senior management, and travel providers
• Ensure travel changes, updates, and disruptions are communicated effectively across all stakeholders
• Oversee visa checks (completed via external partners), ensuring documentation is accurate and compliant prior to travel
• Support the allocation and coordination of ground transport, airport transfers, and accommodation requirements
• Work collaboratively with a roster of 3-4 preferred travel suppliers to ensure cost effectiveness and service quality
• Support race build weekends with on-call availability (via TOIL system), primarily coordinating via WhatsApp and SharePoint
• Provide UK-side travel support for overseas events, with on-the-ground issues supported locally by project managers
• Maintain accurate records using Excel and SharePoint, ensuring information is consistently up to date and accessible
• Support a high-performance, fast-moving environment where priorities can shift quickly across multiple live events
  
  Experience in travel coordination, operations, logistics, or a similar fast-paced environment
• Strong organisational and multitasking skills
• Experience managing or coordinating group travel (70-100 people per event preferred)
• Strong communication skills with internal and external stakeholders
• High attention to detail, particularly around travel logistics (flights, transfers, accommodation)
• Confident using Microsoft Office, particularly Excel and Outlook
• Familiarity with SharePoint
• Ability to manage changes, disruptions, and last-minute amendments
• Willingness to support weekend on-call cover (TOIL system)
• Ability to work across multiple live projects and destinations simultaneously
• Basic understanding of visa processes and requirements
Desirable
• Experience using Amadeus or similar travel systems
• Knowledge of airport codes and flight routing
• Understanding of hotel groups and large-scale accommodation booking
• Experience working with travel suppliers or agencies
• Exposure to motorsport, live events, or international logistics environments
  
  Our client designs, produces, manages and installs VIP hospitality suites, garages and team hospitality setups at Formula 1 Grand Prix circuits worldwide. They deploy installation teams of 30-100 staff at each race and are a leading global provider within the F1 paddock.