Medical HR Advisor

Associate Director of People & OD
This Band 5 role provides high quality, end-to-end recruitment support for substantive and fixed-term Consultants, SAS and Clinical Fellow post, including Royal College approvals, AAC (approved appointment committee) coordination, TRAC workflow, vacancy control processes (VCP), workforce data cleansing, and payroll alignment. This is a 1.0 WTE role providing support to all Associate Medical Directors Trust-wide.
A central purpose of this role is to proactively drive and sustain reductions in agency spend. The post-holder is expected not only to deliver immediate reductions, but also to embed practices that ensure the organisation continues to realise the long-term financial and operational benefits of consistently lowering agency reliance., To co-ordinate and administer the rotation of all medical staff joining the Trust. To prepare and issue all employment documents for new starter trainee doctors including appointment letters, work schedules and contracts of employment. Provide basic HR advice to all grades of doctors who join the Trust including Locally Employed Doctors, 1. Substantive & Fixed Term Recruitment Management
+ Manage end-to-end recruitment for substantive and fixed-term Consultant, SAS and Clinical Fellow posts.
+ Draft, edit and quality check job descriptions and adverts in line with Royal College requirements for Consultant and SAS posts.
+ Submit job descriptions for Royal College approval and track progress.
+ Consistently prioritise in recruiting in line with the KPIS for vacancies covered by agency locums.
+ To monitor and challenge Directorates on any ongoing reliance on agency staffing where a vacancy exists without a defined and credible exit plan..
+ Ensure all vacancy submissions to the VCP are completed promptly and contain accurate, high-quality information
+ Provide weekly updates outlining the progress and timelines of vacancies moving toward ending agency usage, including the identification of any outliers and an analysis of factors contributing to delays in transitioning posts from agency to substantive recruitment
+ Ensure extended-notice hire information is provided to agencies in accordance with framework requirements when facilitating the agency-to-substantive conversion process
+ To monitor agency locums in post for eight weeks or more and understand long-term plans of the role they are covering to scope moving individuals to fixed term contracts
2.Coordination of Advisory Appointment Committees (AACs) for Consultant Posts
+ Arrange AACs on behalf of all AMDs, including confirming panel membership, scheduling, preparing documentation and ensuring governance requirements are met.
+ Ensure all pre-AAC checks, including professional GMC registration and right-to-work verification, are completed before panel.
+ Act as the primary point of contact for AAC logistics, panel queries and candidate communication.
3. TRAC Management & Recruitment Administration
+ Manage and monitor the full TRAC workflow and documentation.
+ Identify delays, escalate issues and ensure timely recruitment progression.
+ Ensure completion of NHS Employment Check Standards.
+ Support payroll processes including starters and leavers.
+ Arrange full interview logistics including room bookings, diary co-ordination, panel availability, calendar invites and set-up for virtual or in-person interviews.
4. Medical Workforce Data Quality
+ Maintain borough level Doctors lists for substantive and fixed-term roles.
+ Ensure accuracy of position numbers, cost centres and vacancy status.
+ Conduct data cleansing to ensure accuracy of position numbers, cost centres and vacancy status.
+ Reconcile data across ESR, TRAC and local workforce lists.
5. Workforce Intelligence & Reporting
+ Produce workforce reports and recruitment dashboards.
+ Provide vacancy insights and highlight risk areas.
+ Support AMDs and P&O Business Partners with accurate recruitment intelligence.
6. Stakeholder Relationships & Communication
+ Build strong, working relationships with AMDs, operational managers and Medical HR.
+ Provide guidance on recruitment standards and processes.
+ Deliver TRAC and recruitment training as needed.
+ Respond promptly and professionally to queries from candidates, medical managers and external stakeholders.
7. Compliance & Governance
+ Ensure recruitment processes meet NHS Employment Check Standards, GMC requirements, Royal College protocols and internal governance.
+ Maintain confidentiality and always follow data protection.
+ Support audits, compliance reviews and ongoing improvement of recruitment processes.
8. Additional Duties
+ Provide cross-cover duties as appropriate to the banding and required by service need.
+ Assist with Job Description drafting and formatting.
+ Undertake project work and attend relevant meetings.
The Trust is committed to providing services which embrace diversity and that promote equality of opportunity. We are a Disability Confident Employer, we welcome applicants from all sections of the community and people of all protected characteristics. We provide reasonable adjustments for candidates with a disability and are committed to treating people fairly with compassion, respect and dignity and in promoting equality and human rights. We aim to put this commitment into practice by:
+ Embedding our commitment to tackling inequality, eliminating discrimination and harassment; promoting equality of opportunity and fostering good relations in our everyday practice
+ Ensuring that all our services and all staff understand and support our commitment
+ We believe that people who use our services, their carers and our staff, should be treated with compassion, respect and dignity
Please note:
+ That all applications for this post will need to be made online
+ That you read and understand the Job Description and Person Specification attached to the role. Your Statement in Support should reflect the requirements specified as your application will be judged against these criteria
+ That the closing date listed is a guide only and that the vacancy may close earlier should sufficient number of applicants have been received. We advise that you submit your application as early as possible
+ That once you have submitted your application you agree to your application being transferred to a 3rd party e-recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs
+ That should you not have heard from us within three weeks from the closing date your application has not been successful
+ That priority consideration for applications may be given to at-risk NHS employees
+ That should you be successful and appointed, you authorise South London and Maudsley NHS Foundation Trust to confirm your previous NHS service via an Inter Authority Transfer (IAT) process
+ That we are a smoke-free Trust
SLaM is a Stonewall Diversity Champion , Stonewall is the largest Lesbian, Gay, Bi and Trans (LGBT) rights charity in Europe'
Helpful Resource: How to Use TRAC for Job Applications
If you're preparing to apply for a role, this guide provides step-by-step instructions on how to use TRAC effectively throughout the application process: Using TRAC to apply

South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark, Bexley, Bromley, Greenwich, Wandsworth and Richmond.
We are committed to provide a high quality and specialist care to our service users and we are recognised for our care and treatment we provide. The Care Quality Commission already rates our services as 'good'.
We launched our five-year strategy, Aiming High; Changing Lives in 2021 together with Our Care Improvement System as our quality management system methodology to make a positive impact on patient care, outcomes and staff experience. By joining SLaM, all staff will get the opportunity to be part of this exciting improvement journey supported with learning and development to harness everyone's potential as change makers.
The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role. We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.
Our Values
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I'm going to do is at the heart of everything we do. When you join us, you'll be part of something special.
As a Trust we are happy to talk flexible working.

We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. We want you to feel like you are part of a close-knit team at SLaM. It's important to us that you feel valued and appreciated and that is why we have a comprehensive benefits package on offer.
Some of our benefits are highlighted here:
+ Generous pay, pensions, and leave, we offer a comprehensive pay, pensions and leave package, which is dependent on the role and length of service.
+ Work life balance, flexible working and supporting a range of flexible options, such as: part-time working and job sharing.
+ Career development, there are plenty of opportunities to progress your career and we support your development through a number of programmes such as leadership, mentoring, coaching, positive people management, collective leadership, and other talent programmes
+ Car lease, our staff benefit from competitive deals to lease car