Medical Administrative Assistant

To provide effective administrative support for the school's medical and first-aid provision, ensuringthat pupils' medical needs are managed safely, efficiently and confidentially. The postholder will alsocontribute to the smooth running of lunchtime by supervising pupils, promoting positive behaviourand maintaining a safe, calm and welcoming environment.,

• Act as a first point of contact for pupils and staff who are unwell or require first aid during the
school day.
• Provide basic first aid within the limits of appropriate training and school procedures.
• Administer or support the administration of prescribed medication in accordance with school
policies, parental consent and relevant guidance.
• Maintain accurate and confidential records of medication, first aid incidents, accidents and
pupil illnesses using Medical Tracker.
• Ensure medication is stored securely, correctly labelled and within expiry dates.
• Liaise with parents/carers regarding pupil illness, accidents, injuries and medication where
appropriate.
• Contact parents/carers or emergency services when required, following school procedures.
• Support pupils with ongoing medical conditions and ensure relevant care plans are followed.
• Monitor medical supplies and first-aid equipment and arrange replenishment when necessary.
• Maintain confidentiality and handle sensitive medical information appropriately.
• Assist with the organisation and updating of individual healthcare plans and medical records.
• Support the school in meeting its safeguarding, health and safety and medical administration
requirements.
• Communicate effectively with teachers, support staff, parents/carers and external healthcare
professionals where appropriate.
• Ensure the school is compliant with Benedicts Law, alongside any other statutory
requirements.,
• Supervise pupils during Breakfast Club and lunchtime, including in the dining hall, playground
and other designated areas.
• Promote positive behaviour, good manners and respectful interaction between pupils.
• Encourage pupils to follow school rules and breakfast/lunchtime routines.
• Assist pupils where appropriate with eating, drinking and general breakfast/lunchtime needs.
• Monitor pupils for signs of illness, injury or distress and respond appropriately.
• Deal calmly and appropriately with minor incidents and seek assistance when required.
• Ensure pupils remain safe and are appropriately supervised at all times.
• Support the prevention of accidents and report hazards or concerns promptly.
• Encourage positive play and social interaction.
• Help maintain a clean, orderly and welcoming breakfast/lunchtime environment.
• Work cooperatively with teaching and support staff to ensure a consistent approach to
behaviour and pupil welfare.Safeguarding and Welfare
• Promote and safeguard the welfare of all pupils in accordance with the school's safeguarding
policies and procedures.
• Report any concerns about a child's welfare, behaviour or safety promptly to the appropriate
member of staff.
• Always maintain professional boundaries and confidentiality.
• Follow school policies relating to safeguarding, health and safety, first aid, medication,
behaviour and confidentiality.
• Attend relevant training and maintain required qualifications, including first-aid training where
applicable.
• Be familiar with, and adhere to, all school policies and procedures relevant to the role.
• Ensure that duties are carried out in accordance with the school's safeguarding, health and
safety, first aid, medication, behaviour, confidentiality and emergency procedures.
• Keep up to date with any changes to school policies and attend relevant training as required.
General Duties
• The postholder is expected to contribute positively to the life of the school and undertake
other reasonable duties appropriate to the level of the role.
• All duties must be carried out in accordance with school policies, safeguarding requirements,
health and safety procedures and relevant legislation.
• General assistance on Reception.
This job description is subject to periodic review and may be amended following consultation toreflect the changing needs of the school.

We are seeking to appoint a highly motivated and enthusiastic Medical Administrative Assistant to joinour happy and forward-thinking successful school., Essential Desirable Experience &
• Experience of working Previous experience in a school
Qualifications with children or young medical/administrative role. people, preferably within
• First Aid at Work or Paediatric
a school or similar First Aid qualification. setting.
• Experience of administering
• Understanding of medication in a school or
confidentiality and the childcare setting. importance of
• Experience supporting children
safeguarding. with additional or medical needs.
• Ability to follow GCSE or equivalent in Maths and
procedures and English. instructions accurately. Knowledge and
• Good organisational and Knowledge of safeguarding
Skills administrative skills. procedures and school-based health and safety requirements.
• Use of Medical Tracker and SIMS.
• Confident in MS Packages
including Word, PowerPoint, and Excel. Personal
• Excellent communication Willingness to undertake relevant
Qualities and interpersonal skills. training.
• Ability to remain calm and Confident telephone manner.
professional when dealing
• Confident when speaking with
with illness, injury or parents, carers, all staff and challenging situations. external healthcare professionals
• Good attention to detail where appropriate.
and accurate record keeping.
• A caring, patient and
approachable manner.
• Discreet and trustworthy
when handling confidential information.
• Patient and
understanding towards pupils.
• Proactive and able to use
their own initiative.
• Flexible and willing to
support colleagues when required.
• Committed to promoting
the safety, wellbeing and inclusion of every pupil.