Maintenance Coordinator - NLW - Maintenance

Responsible for supporting the efficient operation of the Engineering Department across all administrative functions. Assist the Chief Engineer in sourcing suppliers and monitoring their performance. In addition, you will be expected to effectively coordinate the Engineering team on a daily basis.

• To provide 'hands on' skills to perform administrative activities to support the Engineering department including Chief and Assistant Chief Engineer.
• Receive calls and follow up with suppliers, team members and other departments.
• Regularly log the jobs and distribute to the team and update the logs accordingly.
• Process quotes from vendors, purchase orders and invoices.
• To ensure that all office supply levels are monitored to eliminate the possibility of depletion.
• To set up and maintain cost and time efficient filing system.
• To record purchase orders in purchase order log by number and account code, in order to monitor the expenses.
• To process invoices and matches with delivery notes and purchase orders to eliminate possible over charges or other discrepancies.
• Update and file departmental records such as supplier's insurance & liability documents, utility readings, monthly expenses and payroll.
• Assist the Chief Engineer with daily and monthly departmental meetings. Maintain and coordinate appointments, meetings, and inspection schedule for Chief Engineer.
• To submit the payroll on a weekly basis for engineering Associates.
  
  Strong organizational skills and attention to detail.
• Good at multi-tasking and being able to respond to changes in job priorities at short notice.
• Flexible approach and working hard to avoid disrupting our guests.
• Remaining calm under pressure.
• A smart and professional appearance.
• You value being part of a team and supporting your colleagues.
• Most of all, you will have an approachable, positive, and proactive manner.
• 4-star hotel experience in a similar role a plus.
  
  Novotel London West is the perfect base for Business and leisure. With 630 spacious ensuite rooms plus a selection of restaurants and bars showcasing fresh international flavours. Our hotel has state of the art gym facilities and 40 flexible conference and meeting rooms.