Level 3 Business & Finance Administrator Apprentice - Lantern Building Consultancy

Introduction

We are looking for a motivated and organised Business & Finance Administrator Apprentice to join our friendly team.You will play an important role in supporting the day-to-day operations of the business, developing valuable skills in administration, bookkeeping, finance, customer service and office management.

About the Employer

Lantern Building Consultancy is a growing and ambitious building surveying consultancy providing professional property and construction advice to commercial clients across the UK.

As our business continues to expand, we are looking for a motivated and organised Business & Finance Administrator Apprentice to join our friendly team. This is an excellent opportunity for someone looking to begin a career in business administration, finance and professional services while gaining a nationally recognised Level 3 qualification.

You will play an important role in supporting the day-to-day operations of the business, developing valuable skills in administration, bookkeeping, finance, customer service and office management.

What You'll Do

What You'll Learn

Throughout your apprenticeship, you'll gain practical experience in:

• Business administration and office management
• Bookkeeping and financial administration
• Invoice management and credit control
• Xero accounting software
• Client communication and customer service
• Microsoft 365 and business systems
• Professional services within the property and construction industry

Key Responsibilities

Finance Administration

• Create and maintain job files and project records
• Update company job tracking systems
• Monitor outstanding invoices and payment status
• Assist with preparing and issuing client invoices
• Categorise invoices and financial transactions using Xero
• Chase outstanding VAT receipts and expense documentation
• Support bookkeeping and general finance administration
• Assist with updating profit and loss records using Xero data
• Manage client invoicing through online customer portals
• Maintain invoicing and financial tracking spreadsheets
• Support credit control and payment monitoring activities

Business Administration

• Manage electronic and physical filing systems
• Create and organise project folders and documentation
• Print, scan, bind and prepare professional documents
• Provide administrative support to Building Surveyors
• Assist with Microsoft 365 and Outlook administration
• Manage PDF documents, electronic signatures and Adobe software
• Book travel and accommodation when required
• Answer telephone enquiries and direct calls professionally
• Welcome visitors and clients to the office
• Act as a professional ambassador for Lantern Building Consultancy

General Office Operations

• Monitor and order office stationery and supplies
• Support the smooth day-to-day running of the office
• Assist with business improvement and operational initiatives
• Provide ad hoc administrative support across the wider team

Training Outcome

At Lantern Building Consultancy, we're committed to investing in our people.

Upon successful completion of the apprenticeship, there is the opportunity to secure a permanent full-time position within the business, with a salary increase. Potential career pathways include:

• Business Administrator
• Finance Administrator
• Office Operations Administrator
• Office Manager (with future progression)

We are looking for someone who wants to build a long-term career with a growing professional consultancy and become a valued member of our team.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Presentation skills
• Administrative skills
• Analytical skills
• Logical
• Team working
• Initiative

Qualifications

• Essential - GCSE - English - 4
• Essential - GCSE - Maths - 4

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Hours: Monday to Friday, 9:00am - 5:30pm (37.5 hours per week).

Expected Duration: 1 Year 6 Months

Training Provider: NCG