Legal Secretary (Join Our Talent Community)

Legal Secretary (Join Our Talent Community) Department: Real Estate - Professional Support Hub Employment Type: Permanent Location: Newcastle Description Multiple UK Locations | Hybrid Working Join us as a Legal Secretary Join a leading international law firm where Legal Secretaries play a vital role in keeping our teams running smoothly and delivering an exceptional client experience. We're continuing to grow across a number of our practice areas and offices, and we're looking to connect with talented Legal Secretaries through our dedicated hiring programme . This is a Talent Community , meaning you'll be considered for multiple upcoming roles through one application - giving you greater visibility, flexibility, and opportunity. About the role As a Legal Secretary, you'll act as a trusted partner to your lawyers - helping to manage workflows, anticipate needs, and ensure that everything runs efficiently behind the scenes. You'll work both independently and as part of a wider
team, supporting colleagues across different practice areas and building strong working relationships across the business. Key Responsibilities Supporting lawyers and managing workflows Acting as a key point of contact - keeping work moving and ensuring deadlines are met Managing inboxes, prioritising communications, and drafting responses where appropriate Preparing and producing high-quality documents, correspondence, and reports Supporting with document production, including digital dictation and formatting Organisation and coordination Organising case files, maintaining accurate records, and managing document systems Coordinating meetings, diaries, and travel arrangements Preparing and maintaining document bundles and case-related materials Client and stakeholder engagement Building strong relationships with lawyers, clients, and internal teams Supporting client-related activity, including reports, events, and communications Ensuring client protocols and service standards are
consistently met Financial and matter support Assisting with billing processes, expense submissions, and financial administration Supporting WIP management, disbursements, and finance queries Helping to maintain accurate records and reporting where required Team and business support Collaborating with colleagues and providing support across teams when needed Contributing to a high-performing, responsive team environment Handling confidential information with care and working within compliance frameworks Skills, Knowledge and Expertise We're keen to hear from candidates who bring experience and a proactive, team-focused mindset. You'll thrive in this role if you: Have experience in a legal or professional services environment Enjoy working in a fast-paced, collaborative setting Take pride in producing high-quality, accurate work Are confident managing multiple priorities and supporting busy stakeholders Have strong skills in Microsoft Office and document/case management systems Are