Legal Secretary / Administrator

As a key member of our office, you will support our legal professionals in providing exceptional service to clients, handling a wide range of administrative tasks, and ensuring the smooth operation of our firm., Your focus will be to support work in the following areas -

• Photocopy legal documents based on a variety of specifications in a timely manner.
• Audio type instructions from your squad to assist with cases.
• Log deadlines on the IAMBIC system and to update and maintain data on client records.
• Process post by scanning and saving to client files within the deadlines assigned.
• Organise the purchase of test products, keep an accurate log of products and arrange their storage once the matter is closed.
• Create hard copy and electronic court bundles
• Proofread documents.
• Answer the main phone line, transfer calls, and take messages promptly.
• Sign for office deliveries and assist with Royal Mail collections and drop offs.
• Book couriers and frank mail as and when required., Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be.
  
  Excellent working knowledge of Microsoft Office, Word, Excel and PowerPoint
• Strong organisation and prioritisation skills
• Excellent attention to detail, able to multitask
• A minimum of 2 years' experience in a similar role or administrative role
• Ability to work as part of a team
Desirable skills and experience:
• Previous experience as a Legal Secretary
• Previous experience of creating e-bundles and hard copy bundles
• Experience using Adobe Pro software to edit documents, paginate, create bookmarks and hyperlinks.
  
  Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered.