Legal Assistant

Are you someone who is super organised, has great attention to detail and enjoys taking ownership of processes from start to finish? This might just be the role for you! Our Legal Assistant will provide crucial support to our Leasehold Services Team, managing property transfer completions and supporting company secretarial administration. You'll make sure that documents, financial checks, company records and internal systems are kept accurate, compliant and up to date.

If a career in property and legal services is your objective and you are looking to progress further, and you believe you have the skills and experience we are looking for, apply now to be part of an organisation that supports growth and places our people at the heart of all our decisions!

What do we offer?

Hybrid working policy

We offer amazing benefits such as enhanced family leave policies, cycle to work scheme, season ticket loan, Pet Lovers Friday, enhanced sick pay, study support and much, much more.

We also offer enhanced annual leave, including your birthday off and a day off when you buy your home. We believe you deserve to celebrate special moments with your loved ones. Family always comes first at ub!

What will you do?

Manage and process property transfer completions from receipt of the documentation through to final registration and system updates.

Ensure completions are processed accurately and within agreed service levels and internal targets.

Maintain accurate records of completions and enquiries using internal systems such as Qube.

Review completion documentation for accuracy, identifying and escalating any issues where necessary.

Liaise with solicitors, leaseholders, property managers and internal teams to resolve queries relating to property transfers and completions.

Ensure all relevant documentation is received, recorded and stored in line with company processes and compliance requirements.

Identify delays or incomplete information and work with the relevant parties to resolve these promptly.

Ensure all relevant completion and administration fees have been invoiced and received before completion documentation is issued.

Review accounts to confirm balances are clear before progressing property transfers, working closely with Finance and Property Managers to resolve any outstanding balances or discrepancies.

Monitor completion and revenue tracking spreadsheets to ensure income relating to property transfers and completions is captured and processed accurately.

Maintain leaseholder and shareholder membership records for management companies.

Issue share certificates or membership certificates where required.

Update company records using InformDirect or equivalent systems.

Assist with the appointment and resignation of directors, ensuring all relevant records are updated accurately.

Maintain statutory registers and company records, ensuring they remain accurate and up to date.

Assist with ensuring management company filings and statutory requirements are completed within the required timescales.

Support data cleansing and improvement initiatives relating to property and company records.

Identify opportunities to improve systems, processes and reporting relating to property transfers and completions.

Strong organisational skills with excellent attention to detail.

- The ability to manage multiple tasks and meet deadlines.

- Strong written and verbal communication skills.

- The ability to work independently and take ownership of processes.

- Strong administrative and systems management skills.

- An understanding of property management and leasehold structures.

- Knowledge of property transfer and completion processes.

- Experience of working with company secretarial records or Companies House processes.

- A positive and proactive approach, with a passion for delivering unrivalled service.

- Strong attention to detail and a commitment to maintaining accurate records.

- A commercially aware and solutions-focused approach.

- The confidence to make decisions and escalate issues where appropriate.

- The ability to build effective relationships with clients, residents, colleagues and other stakeholders.

Desirable

Experience of using a property management system such as Qube.

Experience of using a company secretarial platform such as InformDirect.