The successful candidate will be an enthusiastic and pro-active administrator, confident in multi-tasking and prioritising. You will work closely with the Research Manager to ensure that there is excellent support provided for research related processes and activities. You will work as part of a small team, providing support for grant applications, research ethics and Open Access and ensuring that all research activities are professionally delivered and the needs of our staff and funders are met., In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements. Job Description As a member of the Research Service, to provide a comprehensive professional administrative service to the School of Computer Science & Informatics, providing support, guidance and administration for research grants, contracts, open access and ethics. Working as part of a small team, ensuring that all research activities are professionally delivered and the needs of our staff and funders are met. Key Duties

• Provide detailed advice and guidance on research grant applications, ethics and open access processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.
• To support the Research Manager in research grant administration, assisting academics in the drafting and preparation of research applications, ensuring that documents are produced in the form required by the School, University and funding bodies.
• Develop detailed knowledge of University procedures in relation to research funding, open access, ethics, research support and the Research Excellence Framework.
• Provide advice on the awarded terms and conditions of research grant budgets. Provide data on research grants using excel and both finance and reporting systems, for inclusion in a variety of management information reports.
• Advise grant holders on financial aspects of research grant awards, liaising closely with colleagues across the Research Service and other relevant Professional Services functions.
• Assist the Finance team reviewing research expenditure against previously defined budgets and support production of accurate financial reports to budget holders.
• Investigate and disseminate information about appropriate research funding opportunities, conferences and other research events.
• Advertising, administering and processing applications for internal funding programmes.
• Provide support to research assessment exercises such as the Research Excellence Framework.
• To support the Research Manager in providing administrative support to the Directors of Research, the School Research Committees, and the Research Ethics Committee, setting the agenda, preparing papers, servicing meetings and following up on action points.
• Take responsibility for research visitors to the School, processing initial visitor requests and co- ordinating all arrangements for the visit.
• Maintain up to date records of staff publications, staff profile information, and ensuring open access policies are adhered to.
• Maintain up to date records of grant applications, awards and other relevant data.
• Provide support, as required to the organisation of research conferences and other large research-related events within the School.
• Collaborate with others within the Research service, the School and more widely where appropriate in order to make recommendations for developments of established processes and procedures.
• Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University's Schools/Directorates and outside bodies as required.
• Undertake a variety of administrative duties to support the team and department.
• Gather and analyse data to inform decisions, establishing basic trends and patterns in data and creating reports as appropriate.
• Instruct and guide other employees across the University within research administration at both pre and post award stage., As part of a team, deliver frontline services to students and staff, answering a wide range of queries, resolving issues and making referrals where needed.
• Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University's Schools/Directorates and outside bodies as required.
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by University policies on Health and Safety and Equality and Diversity.
• Perform other duties occasionally which are not included above, but which will be consistent with the role.
Important note: It is the University's policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement. Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element. When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 20283BR.

1. NVQ 3/A-Levels or equivalent., 2. Experience of working in an administrative role with knowledge of research grant administration, ethics, or open access 3. Proven ability to take responsibility for a distinct area of work. 4. IT literate with excellent Excel skills and the ability to set up standard office systems and procedures and make improvements as appropriate. Customer Service, Communication and Team Working 5. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding. 6. Proven ability to advise and influence key stakeholders, managing a wide range of questions and issues sensitively and proactively. 7. Evidence of ability to explore customers' needs and adapt the service accordingly to ensure a quality service is delivered. Planning, Analysis and Problem solving 8. Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available. 9. Evidence of ability to analyse processes and procedures, and advise on improvements, taking action within own area of responsibility. 10. Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work., 11. Degree or an equivalent qualification or equivalent work-related experience. 12. Experience of working in a Higher Education environment. 13. Excellent working knowledge of financial processes and procedures with experience of working with financial software packages such as Oracle. 14. Experience of using business intelligence systems such as Business Objects. 15. Fluency in Welsh, written and oral.

Cardiff University has a successful School of Computer Science & Informatics with an international reputation for its teaching and research activities. We have seen a transformation of our research environment with the School almost doubling in size. We have moved into a new £39 million purpose-built facility shared with the School of Mathematics called Abacws, designed to facilitate interaction between disciplines and give our research groups new freedom to develop research culture and build identity. We are a research-led School with a longstanding, international reputation for applied research activities, and collaborate with more than 100 UK and international academic and industrial partners. In the 2021 Research Excellence Framework (REF) 96% of our submitted research was rated as world-leading or internationally excellent. The School delivers a stimulating portfolio of BSc and MSc degrees and offers research degrees leading to MPhil and PhD qualifications., Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English., Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age., Cardiff is an ambitious and innovative university located in a beautiful and thriving capital city. Our world-leading research was ranked 5th for quality amongst UK universities in the 2014 Research Excellence Framework and we provide an educationally outstanding experience for our 30,000 students. With an annual budget in excess of £500 million and around 6,000 staff, Cardiff is a member of the Russell Group of the 24 leading UK research-intensive universities. The University has 24 academic schools grouped into three colleges: Biomedical & Life Sciences, Physical Sciences & Engineering and Arts, Humanities & Social Sciences. The University's ambition is to rank consistently among the top 100 universities in the world. Cardiff is also developing its Innovation System through a focused programme of investment in people and infrastructure. Research funding secured from competitive, external sources exceeds £100 million annually and the University aims to grow this further through winning grants from a wide range of national and global sources. The Research Service supports the University's research community in initiating and delivering research and innovation activities. Led by the Director, Vanessa Cuthill, we provides services via over 100 expert staff organised in five specialist teams: Research Grants Office; Research Integrity, Governance and Ethics; Research Development; Research Commercialisation and Impact; Research Strategy and Operations and Business Engagement and Partnerships. The Department works closely with academic and professional services staff from all areas of the institution.