Infection Prevention & Control Administration and Data Support Officer

You'll be at the heart of a busy, specialist service that protects patients, staff and visitors every day. You'll provide administrative and data support to a multidisciplinary clinical team, helping to drive IPC priorities across the Trust. From coordinating meetings and conferences, managing data and reports, and supporting audits and governance systems, to maintaining information platforms and responding to internal and external enquiries, no two days will be the same.,

• Providing high-quality, confidential administrative support to the IPC team.
• Coordinating committees and meetings, including agenda preparation, minute-taking and circulation of papers.
• Supporting audits, point prevalence studies and IPC awareness activities.
• Drafting, formatting and managing reports, policies, leaflets and other documents for internal and external use.
• Managing departmental systems including SharePoint sites, document control, training records and governance platforms.
• Coordinating events such as the annual IPC link practitioner conference.
• Acting as a point of contact for enquiries from staff, patients and external organisations, responding professionally and appropriately.
• Supporting procurement, stock control, rostering and general office management functions.
You will bring:
• Strong administrative experience, including meeting coordination and minute-taking.
• Confidence working with data, figures and reports., Key responsibilities include organising and minuting formal meetings, managing IPC data systems and reports, supporting audits and awareness initiatives, drafting and formatting documents, maintaining SharePoint and governance systems, coordinating events and conferences, and responding professionally to a range of internal and external enquiries. The postholder handles confidential patient and staff information, supports recruitment and induction processes, contributes to projects and service improvement initiatives, and manages elements of procurement, rostering, training records and general office administration., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
  
  Are you organised, analytical and motivated by work that makes a difference? We are looking for a proactive and detail-focused Administration and Data Support Officer to join our Infection Prevention and Control (IPC) team., This role is ideal for someone who thrives on responsibility and can work independently with confidence. Excellent communication skills, strong IT and data-handling capability, and the ability to juggle competing priorities are essential, along with professionalism and discretion when handling sensitive information.
You'll be part of a supportive, expert team working at the forefront of patient safety and quality improvement. We offer meaningful work, opportunities to develop your skills, exposure to Trust-wide initiatives, and the chance to see the real impact of your contribution on patient care and outcomes. If you're looking for a role where your organisational and data skills directly support safer healthcare, we would love to hear from you.,
• Excellent written and verbal communication skills, with the ability to engage professionally with staff at all levels.
• Proven ability to work independently, prioritise effectively and meet deadlines under pressure.
• Confidence in using Microsoft Office applications such as Word, Excel and Teams.
• High standards of organisation, accuracy and attention to detail.
• Adherence to data protection, confidentiality and information governance rules.
• A flexible, positive and solution-focused approach, aligned with Trust values., The role requires independent working, effective prioritisation, strong communication and close attention to detail. The postholder will work collaboratively with Infection Prevention and Control Nurses, the Lead Nurse and Manager, administrative colleagues, clinical and non-clinical staff across the Trust, and external partners including UKHSA, Integrated Care Boards and other healthcare organisations., GCSE or equivalent in Maths and English
• RSA III or equivalent experience
• ECDL or equivalent qualification in IT literacy
Desirable criteria
• Diploma in Business and Administration level 2 or experience in equivalent field
• NVQ level 4 or equivalent experience in equivalent field, Previous secretarial experience
• Evidence of working with figures and data
• Experience of taking and transcribing formal minutes and informal meeting notes
• Experience of planning and organising a broad range of complex activities
Desirable criteria
• Previous experience working in healthcare setting, Excellent communication skills
• Ability to work on own initiative
• Ability to prioritise and manage a defined workload, using judgement to solve problems/deal with deadlines
• Ability to work in a team
Technical skillsEssential criteria
• Computer literate with experience of working confidently with the Microsoft Office packages including but not limited to Teams, Excel and Word.
  
  Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel., Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.