ICU Secretary

We are looking for an experienced secretary/administrator to support our Critical Care Unit. To provide a comprehensive and senior secretarial/administrative service to the business unit ensuring the effectiveness of all communications, administrative processes and organisational systems at all times. You will provide secretarial assistance to Lead Consultants and all other Consultant medical staff, Matron(s), Senior Nurses and Business Unit Management. Provide a high level of administrative support to the ICU team including meeting preparation and minutes, follow up clinics, HR matters on ESR. Reasonable for effective communication across all boundaries to ensure the delivery of a comprehensive secretarial service.Main duties of the job Audio/Other transcription of complex discharge summaries, medical reports, letters, meeting actions and minutes etc. Typing daily Critical Care admission and discharge summaries. Support with Critical Care ICNARC patient and unit related audit work. Manager access on ESR to facilitate staff terminations, and staff changes affecting hour changes, departmental moves, maternity/paternity leave, sabbaticals, and staff retiring & returning to work. To undertake any duties arising, which may reasonably be considered within the scope of this post. Access and retrieval of data using the various systems. Provides and receives complex / sensitive information which requires understanding, tact & diplomacy. To undertake any duties arising, which may reasonably be considered within the scope of this post. Arranges a variety of meetings, participating in meetings taking timely minutes and points of action. Ensures actions are progressed with future agendas planned. Takes minutes of sensitive HR meetings / sickness reviews.

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work. In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.