HR Operations Team Advisor

As Appointments Adviser, the role holder will be required to work alongside the other Advisers supporting a range of appointments and an efficient onboarding and offboarding service to the senior judiciary and the Lord Chancellor in relation to their responsibilities to judicial office holder appointments (Courts, Tribunals and Magistracy). Responsibilities,Activities & Duties: Working to the Appointments Manager, and alongside the HR Operations Advisers this role involves managing quality and timely advice on appointments to the judiciary. This will include amongst others the following responsibilities: Lead Areas

• Provide accurate and timely advice to the Lord Chancellor, the Lord Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on recommendations for judicial office holder appointments, to ensure appropriate recommendations are made.
• Drafting accurate offer and appointment letters and public announcements, taking forward all necessary steps to formalise appointments.
• Providing accurate and timely advice on appointment renewals.
• Supporting good working relations with principal stakeholders in the JO Private Offices, HMCTS Regional Offices, Chamber President Offices and Advisory Committees.
• Completing appointment submission work within the SLA parameters.
• Accurate and timely completion of the Teamwork Tracker.
• Providing assistance with HR Freedom of Information (FOI) and Subject Access Requests (SAR).
• Providing ad hoc flexible support to colleagues across the HR Operations Team as and when required to meet shifting work priorities.
• Supporting the wider HR Operations team with ad hoc duties such as swearing in ceremonies.
• Managing and developing staff, to enable them to perform to their greatest potential
Core management standards.
• To support the process of embedding continuous improvement within the team, using quantitative information to inform decision making.
• To support the delivery of new ways of working to business as usual, whilst balancing the demands on the team.
• To work independently of their manager regarding day-to-day management of their own work and those that they manage.
• To support the team in making sure submissions follow the approved templates and guidance, and the advice is clear and succinct.
• To ensure the records management system (J-HR) is up to date.
• To work across the team to support Service Level Agreements (SLA's) and Key Performance Indicators (KPI's)
Develop a collaborative way of working with colleagues in the HR Operations team and wider HR and JO teams that will ensure a seamless systematic approach, providing clarity for Judicial Office Holders and the Department through collaborative working and shared knowledge of the whole appointments system. The individual will be expected to cover and provide seamless leadership across all offboarding & onboarding areas of appointments in the courts, tribunals and magistracy when necessary, during colleagues' periods of absence., As part of your application, you will be asked to provide a personal statement (750 word limit) demonstrating how your experience meets the essential criteria. As part of the application process you will also be asked to provide a CV setting out your career history. We will assess you against these behaviours during the application stage:
• Managing a Quality Service (250 word limit) Lead Behaviour
• Changing and Improving (250 word limit)
• Making Effective Decisions (250 word limit)
• Working Together (250 word limit)
In the event of a large number of applicants, an initial sift will be conducted on the lead behaviour (Managing a Quality Service). Those who are successful in the initial sift will then be scored on all elements of the application Interview stage Candidates will be tested at interview using behaviours from the Civil Service Success Profile Framework. Additional Information Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy., As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos. Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'. MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion., A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered. Behaviours Application Form Question Word Limit 250 Changing and Improving Making Effective Decisions Working Together Managing a Quality Service Experience We will assess your experience for this role via the following methods CV or Work History, Statement of Suitability Evidence of Experience CV or Work History, Statement of SuitabilityInterview stage assessments Interview Dates Expected w/c 14th December 26 Behaviours Changing and Improving Making Effective Decisions Working Together Managing a Quality Service Level of security checks required Counter Terrorism Check (CTC)


• Good stakeholder management skills.
• Good organisational and time management skills.
• drafting skills and attention to detail.
• Ability to identify areas of improvement and propose or resolve solutions for day-to-day processes.
  
  The MoJ offers a range of benefits:
Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years' service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees. Eligibility Staff on fixed term appointments must have been recruited through fair and open competition. Vacancies advertised "cross-government" are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules. Support
• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.
Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants.