HR L&D Administrator

The HR Training & Development Quality Assurance Administrator provides administrative and coordination support to the Human Resources function, ensuring the effective planning, monitoring, recording, and quality assurance of employee learning, development, appraisal, and probationary review processes. The postholder will support the delivery of Continuing Professional Development (CPD) programmes, maintain training compliance records, coordinate performance review activities, and help ensure organisational policies and procedures are consistently applied. Please note that applications will be reviewed on an ongoing basis, and we reserve the right to close this vacancy early. Key Responsibilities Training and Development Coordination

• Coordinate and administer organisational training and development programmes.
• Maintain accurate training records and learning management systems.
• Monitor mandatory training completion rates and provide regular compliance reports.
• Schedule training sessions, workshops, inductions, and CPD activities.
• Liaise with managers, employees, and external training providers regarding training requirements and bookings.
• Support the evaluation of training effectiveness through feedback collection and reporting.
• Assist in identifying employee development needs through appraisal outcomes and organisational requirements.
• Track professional registrations, certifications, and CPD requirements where applicable.
Quality Assurance and Compliance
• Maintain quality assurance processes relating to staff training, development, and competency records.
• Conduct regular audits of personnel files, training records, appraisal documentation, and probationary review records.
• Ensure documentation is complete, accurate, and compliant with organisational policies and relevant legislation.
• Produce reports and management information relating to training compliance, appraisal completion, probation reviews, and workforce development metrics.
• Support continuous improvement initiatives within HR and workforce development processes.
Performance Management Support
• Coordinate the annual appraisal and performance review process.
• Maintain appraisal schedules and issue reminders to managers and employees.
• Monitor completion rates and escalate overdue reviews as appropriate.
• Prepare and distribute appraisal documentation and guidance materials.
• Record and track development actions arising from performance reviews.
Probationary Review Administration
• Coordinate probationary review processes for new employees.
• Monitor probation review timelines and notify managers of upcoming review dates.
• Prepare and distribute probation review documentation.
• Maintain accurate records of probation outcomes and associated actions.
• Ensure all probationary processes are completed in line with organisational procedures.
HR Administration
• Maintain confidential employee records in accordance with data protection requirements.
• Provide administrative support for HR projects and workforce development initiatives.
• Assist with induction and onboarding activities.
• Respond to routine employee and manager queries.
• Support policy implementation and process improvement initiatives within the HR function.
Key Performance Indicators (KPIs)
• Mandatory training compliance rates achieved.
• Timely completion of appraisal reviews.
• Timely completion of probationary reviews.
• Accuracy and completeness of HR and training records.
• Training administration completed within agreed service standards.
• Quality assurance audits completed and actions implemented.
• Positive feedback from managers and employees regarding HR support services.
Core Competencies
• Organisation and Planning
• Attention to Detail
• Communication Skills
• Customer Service Orientation
• Confidentiality and Professionalism
• Teamwork and Collaboration
• Continuous Improvement
• Data Management and Reporting
Additional Information The postholder will be expected to work flexibly to support organisational priorities and may be required to undertake other duties appropriate to the grade and nature of the role as reasonably requested by management. All duties must be carried out in accordance with organisational policies, procedures, and relevant employment legislation. Statutory requirements & equal opportunities Safeguarding & Child Protection For this post applicants must be willing to undergo child protection screening, including, but not limited to, reference checks with previous employers, online searches, prohibition checks and a criminal record check via the Applicants Disclosure and Barring Service (including Barred List Check). All offers of employment are conditional upon the satisfactory outcome of child protection screening checks. Disclosures We will appoint, train, develop and promote on the basis of merit and ability alone. It is a stipulation of the Governors and a statutory requirement that members of staff appointed to Worksop College should be shown not to have any criminal record, which might prevent them accepting a post at the College. Accordingly, the College requires permission from all members of staff to make an appropriate investigation. Offers of employment are subject to a satisfactory outcome of this enquiry. The post is exempt from the Rehabilitations of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. Equal Opportunities Worksop College is an equal opportunities employer and is committed to a policy of treating all our employees and job applicants equally. It is our policy to take all reasonable steps to employ and promote employees on the basis of their abilities and qualifications without regard to age, disability, sex, gender reassignment, pregnancy, maternity, marital or civil partnership status, race (which includes colour, nationality and ethnic or national origins), sexual orientation, trade union membership, religion or belief. Benefits Working at Worksop and Ranby House is as much about a lifestyle choice as it is about pursuing a satisfying career path. We have high expectations of our staff and reward with an attractive benefits package, which includes:
• Fee concessions for your children
• Workplace pension scheme
• Access to gym, sports hall and swimming pool
• Free meals provided when on duty
• Free onsite parking
Desired Criteria
• CIPD Level 3 qualification or working towards.
• Experience using HR Information Systems (HRIS) and Learning Management Systems (LMS).
• Knowledge of quality assurance and compliance monitoring processes.
• Experience supporting CPD programmes and workforce development initiatives.
Essential Criteria Qualifications
• Educated to GCSE level (or equivalent) including English and Mathematics.
• Relevant qualification in Human Resources, Business Administration, Learning & Development, or equivalent experience.
Experience
• Previous administrative experience within Human Resources, Learning & Development, Training Administration, or a related function.
• Experience maintaining accurate records and databases.
• Experience coordinating meetings, training events, or employee review processes.
• Experience producing reports and management information.
Knowledge and Skills
• Understanding of HR processes including training, performance management, and probationary reviews.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Data analysis and reporting skills.
  
  Organisation and Planning
• Attention to Detail
• Communication Skills
• Customer Service Orientation
• Confidentiality and Professionalism
• Teamwork and Collaboration
• Continuous Improvement
• Data Management and Reporting, CIPD Level 3 qualification or working towards.
• Experience using HR Information Systems (HRIS) and Learning Management Systems (LMS).
• Knowledge of quality assurance and compliance monitoring processes.
• Experience supporting CPD programmes and workforce development initiatives., Educated to GCSE level (or equivalent) including English and Mathematics.
• Relevant qualification in Human Resources, Business Administration, Learning & Development, or equivalent experience., Previous administrative experience within Human Resources, Learning & Development, Training Administration, or a related function.
• Experience maintaining accurate records and databases.
• Experience coordinating meetings, training events, or employee review processes.
• Experience producing reports and management information.
Knowledge and Skills
• Understanding of HR processes including training, performance management, and probationary reviews.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Data analysis and reporting skills.
  
  Working at Worksop and Ranby House is as much about a lifestyle choice as it is about pursuing a satisfying career path. We have high expectations of our staff and reward with an attractive benefits package, which includes:
• Fee concessions for your children
• Workplace pension scheme
• Access to gym, sports hall and swimming pool
• Free meals provided when on duty
• Free onsite parking