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HR Coordinator

Liverpool University Hospitals NHS Foundation Trust, Liverpool

HR Coordinator

£25760-£27476

Liverpool University Hospitals NHS Foundation Trust, Liverpool

  • Full time
  • Permanent
  • Remote working

Posted 6 days ago, 28 Oct | Get your application in now to be included in the first week's applications.

Closing date: Closing date not specified

Job ref: ab2c94b9ebb048378a6728efd110a378

Location ref: Liverpool

Full Job Description

  • 1 x Full Time HR Coordinator (37.5 hours per week) based at Aintree University Hospital
  • 1 x Part Time HR Coordinator (22.5 hours per week) based at the Royal Liverpool University Hospital
    • Applicants must clearly state within their supporting information which vacancy they wish to be considered for. Due to the differing hours and base locations, candidates will only be considered for the post they express an interest in within their application. The HR Coordinator plays a key role in supporting the delivery of a high-quality and responsive HR service across the Trust. Working as part of the Business HR Team, the post holder will provide comprehensive administrative and coordination support across a range of employee relations and workforce activities, ensuring documentation, records and processes are managed accurately and efficiently. The role supports managers and HR colleagues by coordinating employee relations processes, maintaining case management systems, producing workforce information and helping ensure compliance with organisational policies, procedures and timescales., The post holder will coordinate and administer a wide range of activities on behalf of the Business HR Team, including employee relations cases, attendance management processes, hearings, appeals and workforce compliance activities. Responsibilities include organising meetings and hearings, preparing and distributing documentation, maintaining accurate electronic records and tracking actions to completion. The role also involves producing routine HR reports, drafting correspondence, monitoring key deadlines, supporting audits and ensuring information is handled confidentially and in accordance with information governance requirements., Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails are maintained. Provide comprehensive administrative support across a range of HR processes, ensuring work is progressed efficiently and within agreed timescales. Co-ordinate employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, issuing invitations arranging venues and preparing documentation. Proactively schedule review meetings, hearings and panels, managing availability and ensuring compliance with policy timelines. Undertake administrative quality checks of case management documentation, including sickness absence and hearing packs, ensuring information is complete, accurate and ready for review. Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation, using approved templates. Attend meetings as required, producing accurate minutes, action logs and records from notes, recordings and approved transcriptions. Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions. Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers where required., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Our statement on modern slavery We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain. The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.

  • GCSE English Language & Maths or equivalent, Essential criteria
  • Demonstrable previous document/system control experience
    • Desirable criteria
  • Knowledge of NHS and/or Project Management environment advantageous
  • Experience of using computer programmes such as PageTiger, Veyond and Menti, Thorough knowledge of MS Office software packages including Outlook
  • Excellent knowledge and understanding of MS Word and associated packages. Must possess fast, accurate typing skills
    • Desirable criteria
  • Advanced Word, Excel, PowerPoint, Database Management, Project Office software e.g. MS Project Standard, Able to prioritise workload and have the ability to multitask
  • Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and Trust, and externally with project advisors
  • Must be a self starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and are on target, with minimal supervison
  • Excellent telephone manner, a confident nature and remain calm in a crisis
    • Desirable criteria
  • Ability to produce documents to a high standard

    NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.
    • We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West. We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

    Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.

Direct job link

https://www.jobs24.co.uk/job/hr-coordinator-127653183
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