HR Administrator

We are seeking a highly organised, professional and motivated HR Administrator to join our dedicated team at Silverwood School, an inspirational and forward thinking maintained special school based in the heart of Wiltshire and spread across three campuses. Our school is dedicated to supporting pupils aged 4-19 years with a wide range of special educational needs and disabilities (SEND). Our mission is to enhance opportunities, enjoyment and empower every pupil to reach their full potential. Our vision is ambitious 'Building Community; Inspiring Learning', to create a truly integrated and inclusive system of outstanding education for all young people with SEND needs.
We are proud to be a Values Based Education (VBE) School and place our shared values at the heart of everything we do. Our values are principles that guide all our actions, decisions and relationships. At Silverwood School, we have chosen cooperation, courage, honesty, perseverance, respect and kindness as our six shared values. VBE goes beyond learning what our values mean; it encompasses living and experiencing our values every day.

This is an exciting opportunity for an experienced administrator who is passionate about people and wants to play a key role in supporting our staff and the wider school community. As HR Administrator, you will provide efficient and effective administrative support across all aspects of the employee lifecycle, helping to ensure our school continues to attract, retain and support talented professionals who make a difference every day., 1. Recruitment administration

· Preparing job adverts and posting vacancies

· Managing application tracking and candidate communication

· Scheduling interviews and preparing interview packs

· Collecting pre-employment documents (ID, references, DBS evidence)

· Updating recruitment spreadsheets and logs

2. Single Central Record support

· Gathering documentation needed for SCR entries

· Recording DBS dates, prohibition checks, right-to-work checks

· Flagging missing or expiring checks to the HR Officer

· Ensuring digital and paper evidence is filed correctly

3. Personnel file management

· Creating new starter files

· Filing documents promptly and accurately

· Ensuring files meet retention and safeguarding requirements

· Archiving and securely disposing of records when authorised

4. HR database and system updates

· Entering staff details into HR systems and SIMS

· Updating changes (hours, roles, pay, training)

· Running routine reports for the HR Officer or SLT

· Ensuring data accuracy and GDPR compliance

5. Absence and leave administration

· Logging staff absences daily

· Processing leave requests and updating calendars

· Supporting sickness monitoring processes

6. Payroll support

· Preparing monthly payroll change forms

· Checking timesheets, overtime claims, and allowances

· Ensuring payroll deadlines are met

· Liaising with payroll providers on routine queries

7. Training and compliance tracking

· Maintaining training records

· Monitoring expiry dates (e.g., safeguarding, first aid)

8. Employee relations administration

· Preparing letters and documentation

· Logging outcomes and updating files

· Ensuring confidentiality and secure handling of sensitive data

9. General HR support

· Responding to routine staff queries

· Preparing standard letters (contracts, variations, confirmations)

· Supporting induction and onboarding processes

· Maintaining HR inboxes and communication channels

"Silverwood has a real sense of community and we are forever evolving and changing as a school. It's a really exciting and inspirational place to work with fantastic people in every department and level in the school"