HR Administrator

Job Description: Logistics Coordinator & HR Administrator
Company: Genesis Technology Services Ltd
Department: Human Resources & Administration
Reporting To: HR & Administration Manager
Location: Peterborough, UK (Head Office - Fully On-Site)
Contract Type: Full-Time, Permanent
Working Hours: Monday to Friday, 9:00am 5:30pm

Role Overview
We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR &
Administration team on a fixed-term basis to cover maternity leave.
This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.
The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated
administration.

Key Responsibilities
1. HR Administration & Employee Lifecycle
. Act as the first point of contact for HR queries (phone, email, and in-person).
. Support employees and managers with HR policies, terms, and procedures.
. Manage end-to-end employee lifecycle administration:
o Onboarding (offer letters, contracts, background checks, welcome packs)
o Employee changes (amendments, promotions, contract updates)
o Offboarding (leavers documentation, exit process, references)
. Maintain accurate employee records in HR systems and files.
. Ensure all HR documentation is compliant with UK employment law and company policy.
. Manage Right to Work documentation, visas, and work permits tracking.
2. HR Systems & Data Management
. Maintain and update HR information systems.
. Provide first-line support for HR system queries and escalate where necessary.
. Maintain accurate employee master data and HR trackers.
. Produce basic HR reports (absence, headcount, turnover, attendance).
3. Recruitment & Onboarding Support
. Support the recruitment process including job postings and agency coordination.
. Assist with interview scheduling and candidate communications.
. Prepare recruitment reports and updates for the HR team.
. Coordinate onboarding and induction programmes.
4. HR Processes & Compliance Support
. Maintain HR documentation in line with audit and compliance requirements.
. Support absence tracking, including sickness and family leave.
. Assist in ensuring compliance with HR policies and UK employment regulations.
. Maintain records for contractors, insurance compliance, and HR governance.
5. Office & Logistics Administration
. Manage office supplies, stationery, and catering orders.
. Oversee incoming and outgoing mail, deliveries, and couriers.
. Coordinate IT equipment logistics (collections, deliveries, tracking).
. Maintain visitor logs and ensure office security procedures are followed.
. Manage employee ID cards (issue, replacement, tracking).
. Support management of company vehicles, bookings, and accommodation.
. Liaise with cleaning and facilities providers to maintain office standards.
6. Finance & Operational Support
. Support invoice preparation and processing where required.
. Assist with tracking and resolving customer/payment queries (e.g. van hire, services).
. Maintain records of attendance and scheduling diaries.
. Ensure accurate documentation across operational processes.
7. Employee Engagement & HR Projects
. Support HR initiatives including engagement, wellness, and diversity programmes.
. Assist with company events, townhalls, and internal communications.
. Contribute to HR projects and continuous improvement initiatives.
. Support development of policy FAQs and employee guidance documents.

Skills & Experience
Essential
. Previous experience in an HR administrative or HR support role.
. Strong organisational and time management skills.
. Excellent communication skills (written and verbal).
. High attention to detail and accuracy.
. Strong IT skills, particularly Microsoft Excel and Office Suite.
. Ability to handle confidential information professionally.
. Experience supporting and administering HR policies and processes.
. Experience using HR management systems/platforms and maintaining accurate employee data.
. Good understanding of payroll administration processes and payroll-related coordination.

Desirable
. CIPD Level 3 (or working towards).
. Experience with HR systems.
. Exposure to recruitment or office administration/logistics support.
Personal Attributes
. Reliable, punctual, and proactive.
. Able to manage multiple priorities in a fast-paced environment.
. Strong team player with a can-do attitude.
. Comfortable working both independently and collaboratively.

Additional Notes
This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.

We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR &
Administration team on a fixed-term basis to cover maternity leave.
This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.
The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated
administration., Essential
. Previous experience in an HR administrative or HR support role.
. Strong organisational and time management skills.
. Excellent communication skills (written and verbal).
. High attention to detail and accuracy.
. Strong IT skills, particularly Microsoft Excel and Office Suite.
. Ability to handle confidential information professionally.
. Experience supporting and administering HR policies and processes.
. Experience using HR management systems/platforms and maintaining accurate employee data.
. Good understanding of payroll administration processes and payroll-related coordination.

Desirable
. CIPD Level 3 (or working towards).
. Experience with HR systems.
. Exposure to recruitment or office administration/logistics support.
Personal Attributes
. Reliable, punctual, and proactive.
. Able to manage multiple priorities in a fast-paced environment.
. Strong team player with a can-do attitude.
. Comfortable working both independently and collaboratively.