HR Admin Apprentice

Introduction

HR Administration role. Seeking an individual with strong verbal and written communication skills. In addition to having excellent organisational skills with the ability to manage multiple tasks effectively. The role will include handling telephone calls, supporting the recruitment process, take and distribute minutes and compliance checks.

About the Employer

HDS Personnel has steadily developed a reputation for providing a quality, multi skilled workforce in Essex Area. Initially formed in 1987 HDS Personnel has since expanded its activities to cater for a range of firms within the Port of Tilbury and externally Clients bringing substantial skills to the local logistics and warehousing and rail industry. HDS Personnel considers its mission to be “To continue to expand through the provision of tailor made solutions to clients’ labour requirements, whilst sustaining an unrivalled reputation for putting our customers first and looking after the welfare and development of our staff”.

What You'll Do

Duties / Responsibilities:

• Handle incoming telephone calls, responding to queries or directing them to the appropriate team
• Support the recruitment process, including drafting and posting job adverts, screening CVs, contacting candidates, and coordinating interviews
• Accurately take and distribute minutes for meetings
• Coordinate and deliver company inductions for new starters within Personnel & Securities, ensuring all necessary documentation (contracts, declarations, policies) is provided, signed, and filed correctly
• Conduct right-to-work checks in line with current legislation and monitor visa expiry and compliance
• Liaise with internal departments including Payroll, Operations, Training, and Health & Safety to ensure smooth information flow and task coordination
• Maintain up-to-date employee records, including driving licence checks, booking health assessments, tracking training assessments, and monitoring SIA licence validity
• Prepare and participate in biannual training file audits with the Port of Tilbury
• Ensure compliance with GDPR in all administrative processes
• Maintain and update the HRIS system throughout the employee lifecycle and provide first-line support for staff HRIS queries
• Perform general office administration duties and support the management team as needed
• Undertake any reasonable tasks or projects requested by management

What We're Looking For:

• Previous administrative experience desirable
• Excellent organisational skills with the ability to manage multiple tasks effectively
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion and integrity

Training Outcome

• Full-time position available; providing successful completion of the apprenticeship

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Logical
• Team working
• Initiative

Qualifications

• Desired - GCSE - English - 4-9 (A* - C)
• Desired - GCSE - Maths - 4-9 (A* - C)

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday to Friday, 08:30 - 16:00 (subject to change with needs of the business).

Expected Duration: 1 Year 1 Month

Training Provider: DAVIDSON TRAINING UK LIMITED