Haematology Medical Secretary

Looking for 6 months FTC (with possibility of extension) to provide efficient and comprehensive medical secretarial and administrative support within the Clinical Haematology Department. To perform all allocated secretarial and administrative tasks required to meet the needs of a very busy service.

• Validation - e-track queries/Information Services reports
• Audio typing
• Dealing with telephone enquires both internal and external
• Direct administrative support to Consultants and the Team
• Managing Consultants Diary management
• Request/cancel clinics as and when required using ClinicMan system
• Dealing with emails in multiple mailboxes
Priority will be given to colleagues identified as at risk through the Trust's redeployment process. As a team ensure that all functions within the Specialty are completed.
• Maintain close working relationships with colleagues within the specialty.
• Work closely with clinical teams and other departments within the organisation.
• Advise the Senior Medical Secretary of any points of concern relating to the administration of the service and processes in place.
• To assist the Senior Medical Secretary to ensure the delivery of an efficient and comprehensive service which is receptive to the needs of the patient and meets the performance requirements of the Trust in accordance with the patient access policy
• In conjunction with the Senior Medical Secretary, develop office and working practices to continually improve service delivery.
• Work as a team, to ensure adequate cover is in place during absences.
• Attend team meetings at required intervals.
• There might be occasions when you will be asked to undertake the role of Loggist at the Trust. A Loggist is someone who takes notes and records a formal log of actions and decisions made by a team of people who have been appointed to lead and manage a declared critical, major or other incident at the Trust. This can happen due to various reasons and the Trust has special responsibilities under the Civil Contingencies Act (2004) that it must comply with. You will be given training by the Trust to be a Loggist, and if you are asked to undertake Loggist duties, your normal contractual hours will not be affected.